Human Resources Administrator

Pacific Western Transportation Ltd; Edmonton; On-site; CAD 45,000 - 60,000; Full time

Job summary

Pacific Western Transportation Ltd in Edmonton, Canada is seeking a detail-oriented HR Administrator to manage employee records, maintain HR databases, and ensure accuracy across documentation.

The role emphasizes data integrity, confidentiality, and independent work, with duties including drafting job ads, posting them online, assisting recruiters, and supporting ATS reporting. Strong MS Office skills and excellent written communication are essential.

Qualifications

• Diploma or post-secondary education in Human Resources, Business Administration, or related field.
• Minimum 2 years of professional HR admin, data management, or support-focused experience.
• Strong knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with HR systems such as UKG or JD Edwards is preferred.

Responsibilities

• Maintain employee records and HR databases with accuracy
• Conduct regular data audits to ensure integrity and compliance across HR systems
• Draft, format, and edit professional HR documents including memos, letters, meeting minutes/notes, internal templates, and written correspondence
• Draft compelling, accurate and compliant job advertisements based on role requirements
• Post job ads across selected platforms and monitor performance
• Assist recruiters with document collection (driver’s licenses, direct deposit information, outstanding paperwork, etc.)
• Compile application data and recruitment spend to track/report on Sourcing ROI
• Assist with ATS reporting and test for accuracy
• Assist with pre-screening as required during high-volume periods
• Reception duties including answering/directing calls, assisting walk-ins, troubleshooting technology issues with candidates
• Responding to employee inquiries professionally and confidentially

Skills

Attention to detail

Written and verbal communication

Time management

Discretion / Confidentiality

Independence

Education

Diploma or higher in HR / Business Administration

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Because details matter. People matter. And in HR, both matter.

Are you the person who catches the missing signature, notices the incorrect date, and can spot a payroll discrepancy before anyone else?

Do you thrive in a fast-paced environment where accuracy, organization, and confidentiality are non-negotiable?

If so, we're looking for a Human Resources Administrator who is a detail-oriented and tech-savvy professional who excels in written communication, works independently with minimal supervision, and takes pride in maintaining accuracy within HR systems and documentation.

What You'll Do

Your primary responsibilities will include:

• Maintain employee records and HR databases with exceptional accuracy
• Conduct regular data audits to ensure integrity and compliance across HR systems
• Draft, format, and edit professional HR documents including memos, letters, meeting minutes/notes, internal templates, and written correspondence
• Draft compelling, accurate and compliant job advertisements based on role requirements
• Post job ads across selected platforms and monitor performance
• Assist recruiters with document collection (driver’s licenses, direct deposit information, outstanding paperwork, etc.)
• Compile application data and recruitment spend to track/report on Sourcing ROI
• Assist with ATS reporting and test for accuracy
• Assist with pre-screening as required during high-volume periods
• Reception duties including answering/directing calls, assisting walk-ins, troubleshooting technology issues with candidates
• Responding to employee inquiries professionally and confidentially

You're Our Ideal Candidate If You:

• Notice the small details that others miss
• Love creating order and organization
• Can manage multiple priorities without sacrificing accuracy
• Handle confidential information with professionalism and discretion
• Have strong written and verbal communication skills
• Take ownership and follow through on commitments

Qualifications

• Diploma or post-secondary education in Human Resources, Business Administration, or related field
• Minimum 2 years of professional experience in an HR administrative, data management, or support-focused role
• Strong knowledge of Microsoft Office, particularly Excel, Word, and Outlook
• Experience in a fast-paced or detail-oriented HR environment is an asset
• Prior experience working with systems such as UKG or JD Edwards is preferred
• Excellent organizational, time-management, and problem-solving skills
• High level of accuracy and attention to detail

If you're the person who double-checks everything, keeps impeccable records, and takes pride in delivering exceptional administrative support, we want to hear from you.