ADMINISTRATIVE ASSISTANT Administration Montreal

EVOQ Architecture; Montreal (administrative region); Hybrid; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Comprehensive benefits package

VRSP

Telemedicine services

Employee training program

Career development support

Job summary

EVOQ Architecture, located in Montréal, is seeking an Administrative Assistant to support project documentation and administration within a hybrid work setting. The role collaborates closely with Project Managers and liaises with service providers, consultants, and clients to ensure smooth project workflows.

The candidate should have strong French language skills, good English, and at least two years of relevant experience, with the ability to multitask across several projects in a growing firm

Qualifications

• Proficiency with the Microsoft Office Suite.
• Excellent written and spoken French.
• Good command of English.
• Minimum of 2 years of experience in a similar role.
• Strong ability to manage multiple projects and deadlines effectively.

Responsibilities

• Read and administer service agreements and proposals.
• Coordinate meetings with Project Managers for administrative and financial project follow-up.
• Liaise with Accounting to ensure invoices align with project progress and contractual requirements.
• Review accounts receivable status and follow up with clients as needed.
• Organize team travel arrangements and allocate expenses to projects.

Skills

MS Office

French fluency

English proficiency

2+ years experience

Multi-project management

Job description

- Proficiency in Microsoft Office suite
- Excellent knowledge of French, spoken and written
- Good knowledge of English as you will also be called upon to work with our Ontario office

EVOQ is a recognized leader in heritage conservation, contemporary design, and architecture for Inuit and First Nations communities. Known for its collaborative and open approach, EVOQ offers a rewarding work environment where work-life balance, continuous learning, and active participation in community life are central to the practice. EVOQ shapes architecture with integrity, excellence, and commitment, always respecting the communities and cultures it serves.

If you thrive on new challenges, enjoy variety in your work, and want to be part of a dynamic and growing firm, this opportunity is for you!

As part of our continued growth, we are looking for an Administrative Assistant for our Montréal office. Working closely with Project Managers, you will support the preparation of project documentation and assist with project administration and follow-up. You will also be responsible for coordinating relationships with service providers, consultants, and clients.

This role is an excellent opportunity for someone eager to contribute to the growth and success of the firm through its diverse architectural projects.

Main Responsibilities

• Read and administer service agreements and proposals
• Coordinate meetings with Project Managers to ensure proper administrative and financial project follow-up
• Liaise with the Accounting Department to ensure invoices align with project progress and contractual requirements
• Review accounts receivable status and follow up with clients as needed
• Organize team travel arrangements and allocate expenses to the appropriate projects

Your Profile

• Proficiency with the Microsoft Office Suite
• Excellent written and spoken French
• Good command of English, as you will collaborate with our Ontario office
• Minimum of 2 years of experience in a similar rolekip
• Strong ability to manage multiple projects and deadlines effectively

About You

• Strong team player with a humble attitude
• Curious about others and highly engaged
• Excellent organizational and time-management skills
• Self-motivated and proactive
• Effective and proactive communicator

Working Conditions

• Flexible schedule with a hybrid work model
• Inspiring workplace located in downtown Montréal, near Place-des-Arts
• Competitive salary based on experience
• Comprehensive benefits package, including group insurance, a voluntary retirement savings plan (VRSP), telemedicine services, and more
• An excellent employee training program led by internal and external experts
• Ongoing career development support and mentorship
• Professional association dues paid by the firm
• A dynamic and stimulating work environment

EVOQ is an equal opportunity employer and encourages applications from women, Indigenous peoples, visible minorities, ethnic minorities, and persons with disabilities.

Accommodations are available upon request throughout the recruitment and selection process.