Administrative assistant

National Bank of Canada; Quebec; On-site; CAD 40,000 - 60,000; Full time

Benefits offered by this job

Health and wellness program

Flexible group insurance

Generous pension plan

Employee Share Ownership Plan

Employee and Family Assistance Program

Preferential banking services

Opportunities to get involved in community initiatives

Telemedicine service

Virtual sleep clinic

Job summary

A leading financial institution is seeking an administrative assistant in Quebec to coordinate meetings, manage agendas, and support project activities. Candidates should have a vocational diploma or relevant experience, strong skills in Microsoft Office, and the ability to work well with a team. This role offers a collaborative environment and various employee benefits.

Qualifications

• Completed vocational or college diploma or five years of relevant experience.
• Excellent command of Microsoft Office Suite and all collaboration tools.
• Sense of autonomy, initiative and urgency.
• Strong adaptability and proactivity.
• Professionalism, thoroughness and confidentiality.
• Excellent interpersonal skills and strong ability to work in a team.
• Experience working with a large group of employees.

Responsibilities

• Proactively coordinate the agenda and emails.
• Interact confidentially with various bank partners and internal members.
• Organize internal and external meetings.
• Provide administrative support to your teams.
• Contribute to various projects.

Skills

Microsoft Office Suite

Interpersonal skills

Team collaboration

Autonomy

Adaptability

Proactivity

Education

Vocational or college diploma or five years of relevant experience

Tools

Collaboration tools

Job description

Overview

A career as an administrative assistant for the Quebec region is an important role for a variety of team leaders. You carry out various coordination and planning tasks to optimize schedules and help achieve the objectives of the business line and your managers.

Your role

• Proactively coordinate the agenda and emails and carry out rigorous follow‑ups with managers
• Interact confidentially with various bank partners and internal members on various human‑resources files
• Carry out follow‑ups and/or reminders, when necessary, on tasks to support managers
• Organize internal and external meetings, ensuring administrative follow‑up and coordinating all related logistics
• Provide administrative support to your teams and work closely with the team of assistants to improve the administrative functioning of the department and develop internal procedures and processes
• Coordinate and participate in the organization of various events when required
• Contribute to various projects

Your team

Within the Commercial team, you are part of a large group of about 35 colleagues and report to the Regional Vice President – Commercial and Private Banking. Our team values everyone’s passions and bold ideas. Whether it’s to support our clients in achieving their goals or to help your colleagues achieve theirs, we are united. We count on colleagues to share knowledge and help each other.

Prerequisite

• Completed vocational or college diploma or five years of relevant experience
• Excellent command of Microsoft Office Suite and all collaboration tools
• Sense of autonomy, initiative and urgency
• Strong adaptability and proactivity
• Professionalism, thoroughness and confidentiality
• Excellent interpersonal skills and strong ability to work in a team
• Experience working with a large group of employees

Your benefits

• Health and wellness program, including many options
• Flexible group insurance
• Generous pension plan
• Employee Share Ownership Plan
• Employee and Family Assistance Program
• Preferential banking services
• Opportunities to get involved in community initiatives
• Telemedicine service
• Virtual sleep clinic

We’re putting people first

We’re a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on peoples’ lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We offer a barrier‑free workplace that is accessible to all employees. We want our recruitment process to be fully accessible. If you require accommodation, let us know during your first conversations with us. We welcome all candidates!

Additional required languages: French

Saint‑Apollinaire, Quebec, Canada