administrative assistant

Jean Claude Fortin; Normandin; On-site; CAD 30,000 - 36,000; Full time

Job summary

Jean Claude Fortin in Normandin, QC is seeking an experienced HR Coordinator to support daily operations at our on-site location. You will coordinate seminars, assist with staff consultations, and help ensure compliance with laws and company policies.

The role requires 1–2 years of experience, a secondary school diploma, and proficiency with MS Office. Applicants must work from our office and deliver professional customer service.

Qualifications

• Education: secondary school graduation required.
• 1 year to 2 years of experience, on-site only.
• Proven multitasking ability and organizational skills.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate HR activities to meet organizational goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Review HR projects to ensure legal compliance
• Record and prepare minutes of meetings
• Plan and organize daily operations
• Provide customer service and support
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Skills

Multitasking

Organized

Team player

Time management

Customer service

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS PowerPoint

MS Word

Google Drive

LinkedIn

WordPerfect

Electronic mail

Job description

Job details

• Location Normandin , QC G8M 3Y1
• Salary 21.50 to 26.00 hourly (To be negotiated) / 30 to 40 hours per week
• Terms of employment Permanent employment Full time
• Early morning, Morning, Day, Evening
• Starts as soon as possible
• Source Job Bank #3717970

Languages

French

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Work must be completed at the physical location. There is no option to work remotely.

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the preparation of reports
• Liaise with management, union officials and HR consultants
• Organize staff consultation and grievance procedures
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• Google Drive
• LinkedIn
• WordPerfect
• Electronic mail

Area of specialization

• Reports and records
• Contracts
• Accounting

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Time management

Who can apply for this job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada
• other candidates, with or without a valid Canadian work permit

Advertised until

2026-11-26