administrative assistant

Louise Taverne & Bar à Vin; Quebec; On-site; CAD 28,000 - 40,000; Full time

Benefits offered by this job

Other benefits

Job summary

Louise Taverne & Bar à Vin in Capitale-Nationale, Quebec, is seeking an executive secretary (excluding legal and medical) to support daily operations at the restaurant. You will coordinate information flow, manage mail, assist with budget planning, and ensure procedures are followed across the team.

Requirements include a secondary school graduation certificate and 2–3 years of relevant experience. This is a permanent, full-time position with an hourly rate of CAD 25.00 and no remote work option.

Qualifications

• Secondary school graduation certificate is required.
• 2–3 years of relevant experience in executive secretarial work.
• Ability to work at the restaurant location and handle multiple tasks.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Plan and control budget and expenditures.
• Plan and organize daily operations.
• Review HR projects for compliance with laws and regulations.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings and conferences.
• Set up and maintain filing systems and digital databases.
• Prepare reports on sales volumes and personnel matters.
• Oversee payroll administration.

Skills

Multitask

Time management

Reliability

Ability to work under pressure

Independent work

Education

Secondary school graduation certificate

Tools

Acomba

MS Excel

MS Outlook

MS PowerPoint

MS Windows

Project management software

Social Media

Adobe Acrobat Reader

Google Drive

Electronic mail

Job description

With some duties as anexecutive secretary (except legal and medical)

Job details

• Salary 25.00 hourly / 40 hours per week
• Terms of employment Permanent employment Full time
• Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Restaurant

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Maintain and manage digital database
• Prepare reports on sales volumes, merchandising and personnel matters
• Prepare and submit reports
• Label, file and retrieve documents
• Assist in analysis of data and preparation of reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Prepare and monitor contracts and budgets

Experience and specialization

Computer and technology knowledge

• Acomba
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• Project management software
• Social Media
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical or specialized writing

• Commentary

Area of specialization

• Reports and records

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Reliability
• Time management
• Accountability

Other benefits

• Other benefits

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Employment groups

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Does not require Canadian work experience

Support for youths

• Offers mentorship, coaching and/or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth

Who can apply for this job?

You can apply if you are:

• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

2026-12-03

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.