Administrative Assistant

Saputo; Montreal; Hybrid; CAD 46,000 - 61,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to support a dynamic legal team. This role involves managing documents, tracking invoices, and maintaining budgets, all while utilizing advanced technological tools. The ideal candidate will have a strong proficiency in MS Office and Adobe Acrobat, alongside excellent organizational skills and a customer service orientation. With a hybrid work environment and competitive benefits, this position offers a unique opportunity to contribute to a supportive and inclusive workplace. If you are ready to make a meaningful impact, this role is for you.

Benefits

Competitive salaries

Hybrid work environment

Full range of group insurance benefits

Group retirement pension plan

Purchase option of company stocks

Health and wellness program

Employee assistance program

Discounted Saputo products

Qualifications

• 3-5 years of relevant experience in administrative support.
• Proficiency in MS Office Suite and Adobe Acrobat is essential.

Responsibilities

• Provide administrative support to the legal team and manage documents.
• Track invoices and maintain the department's budget.

Skills

Attention to detail

Organizational skills

Customer service orientation

Bilingualism (French and English)

Ability to work under pressure

Professionalism

Education

3-5 years of experience in a similar position

Tools

MS Office Suite (Excel, Word, PowerPoint, Outlook, SharePoint)

Adobe Acrobat

Ariba accounting system

DocuSign

Job description

At Saputo, we bring good to the table by making high-quality products, investing in our people, and supporting communities around the world. As a top 10 global dairy processor, we value contributions that matter and strive to foster an inclusive, growth-driven work environment. Ready to bring your best?

Overview of The Role:

Under the supervision of the Vice President, Legal Affairs, Dairy Division (United States), you will provide administrative support to a team of lawyers. Your attention to detail and organizational skills will be essential in the production of various agreements and documents.

How You Will Make Contributions That Matter:

• Providing administrative support to the legal team
• Tracking invoices and managing entries in the Ariba accounting system
• Maintaining the department's budget
• Assisting in the preparation of various legal documents
• Editing documents (handwritten or dictated)
• Using technological tools for the preparation and signature of contracts (DocuSign and others)
• Managing calendars, correspondence, and necessary follow-ups
• Opening and closing files
• Keeping internal records and databases up to date
• Planning and booking travel, as needed
• Preparing expense reports
• Performing any other related tasks

You Are Best Suited for The Role If You Have the Following Qualifications:

• A minimum of 3 to 5 years of experience in a similar position
• Excellent proficiency in Excel and MS Office Suite (Word, PowerPoint, Outlook, SharePoint) and Adobe Acrobat
• Strong interest in using technology
• Ability to anticipate needs, take initiative and work independently
• Tact, excellent judgment, great attention to detail, accuracy, discretion, and autonomy
• Customer service orientation and strong collaboration skills
• Ability to work under pressure
• Professionalism and sense of priorities
• Good organizational skills, and professional curiosity
• Spoken and written bilingualism (French and English) is essential. The candidate will need to communicate and collaborate with colleagues and other stakeholders by email and phone, in Quebec, the rest of Canada, and/or North America
• Knowledge of the Ariba accounting system is a definite asset

We support and care for our employees and their families by providing:

• Competitive salaries
• A hybrid work environment with the possibility to work from home 2 days a week
• Advantageous corporate agreements
• Full range of group insurance benefits
• Group retirement pension plan with employer contribution
• Purchase option of company stocks
• Group RRSP
• Health and wellness program in the workplace
• Assistance program for employees and their families
• Saputo products at a discounted price

Salary Range : $46,135 - $60,580

*Salary offers will vary commensurate with experience, education, skills, and training.

We support employment equity. Saputo strives to embed diversity and inclusion in its operations and invites candidates from all horizons to join its family.