Executive Administrative Assistant

Domtar Corporation; Montreal; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the pulp and paper industry is seeking an Executive Administrative Assistant to support the CIO and IT management team. This full-time role requires excellent organizational skills, discretion, and the ability to manage multiple tasks in a dynamic environment. The candidate will handle administrative duties, manage agendas, and coordinate business travel while ensuring confidentiality and professionalism. The company offers competitive compensation, a supportive work environment, and opportunities for growth.

Benefits

Competitive salary and annual bonus

At least three weeks of vacation

Full range of group insurance

Defined-contribution pension plan

Employee and family assistance program

Education assistance program

Hybrid workplace

Work environment based on respect, inclusion, and diversity

Office accessible by public transit

Qualifications

• Minimum of 5 years of experience in an administrative support role for senior executives.
• Excellent mastery of the Microsoft Office suite.

Responsibilities

• Provide administrative support to the CIO and IT management team.
• Manage the agenda and organize meetings, appointments, and events.
• Act as the point of contact between executives and internal/external clients.

Skills

Bilingual in French and English

Communication

Discretion

Time Management

Education

College diploma in office administration

Tools

Microsoft Office

SAP

Job description

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Executive Administrative Assistant

Location:

Montreal, Quebec, CA, H3B 2N2

Department: Executive Group (EX02)

Domtar is a leading producer of pulp, paper, packaging, tissue, and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths, and plenty of opportunities for learning and growth.

The Montreal location in Quebec, Canada, is seeking talent to fill the position of Executive Administrative Assistant. This is a full-time, permanent role.

Overview: Join our IT team, where you'll support the CIO and IT management team by providing administrative assistance. With your excellent sense of discretion, ability to manage multiple tasks, and to remain calm and focused under pressure, you'll thrive in this dynamic and rewarding role.

• Ensure the proper functioning and efficiency of the management team by providing administrative support to the CIO and team members.
• Act as the point of contact between executives and internal/external clients, handling requests and queries appropriately.
• Manage the agenda and organize meetings, appointments, and monthly events.
• Create and organize documents, presentations, and Excel spreadsheets using various tools and new technologies.
• Organize and coordinate business travel arrangements.
• Manage the expense accounts of the CIO and their management team.
• Possess a college diploma in office administration, administration, or relevant training.
• Minimum of 5 years of experience in an administrative support role for senior executives.
• Excellent mastery of the Microsoft Office suite (Outlook, Excel, Word, etc.).

Your profile:

• Maintain confidentiality and handle sensitive information with discretion.
• Excellent sense of priorities and ability to manage multiple tasks simultaneously.
• Demonstrate the ability to remain calm and focused under pressure.
• Ability to work as part of a team, communicate effectively at all levels, and adapt to rapid changes.
• High degree of professionalism, ethics, and autonomy.
• Strong communication and writing skills.
• Bilingual in French and English (*)
• Knowledge of SAP is considered an asset.

What we are offering:

• Competitive salary and annual bonus
• At least three weeks of vacation and three floating holidays per year from the first day of work, depending on experience
• Full range of group insurance from day one
• Defined-contribution pension plan with generous employer participation from day one
• Employee and family assistance program
• Education assistance program
• Hybrid workplace: in-person and remote work
• Work environment based on respect, inclusion, and diversity
• Office accessible by public transit

(*) English bilingual: If listed, this qualification is required since this role involves regular verbal and/or written interaction with customers, partners, and our American subsidiaries.

Domtar is firmly committed to promoting equity, diversity, and inclusion to empower all employees to reach their full potential. We foster a dynamic team with diverse backgrounds and perspectives, which are key to our success. We offer an inclusive, rewarding, and safe work environment with opportunities for skill development.