Administrative assistant

Canada Job Bank; Medicine Hat; On-site; CAD 17,000 - 19,000; Part time

Benefits offered by this job

Health care plan

Dental plan

Vision care benefits

Group insurance

Job summary

B & C Appliance LTD in Medicine Hat, AB is seeking an Administrative Assistant to join its team. The role requires strong communication, data handling, and scheduling abilities, with a start date as soon as possible. The position may start as part time and progress to full time, with hours from 8:30 a.m.

to 12:30 p.m. The successful candidate will manage messages, appointments, databases, and office operations while upholding company policies and providing professional support to staff and

Qualifications

• Fluent in English and able to communicate clearly.
• Minimum secondary school graduation certificate.
• Experience in administrative support is an asset.
• Ability to prioritize and manage time effectively.
• Strong organizational skills and attention to detail.

Responsibilities

• Handle messages and correspondence, both written and electronic.
• Schedule and confirm appointments and manage calendars.
• Maintain and update databases and filing systems.
• Answer phones and route calls and messages.
• Prepare periodic and ad-hoc reports and summaries.
• Order office supplies and manage inventory.
• Coordinate travel arrangements and itineraries.
• Open and distribute mail and materials.
• Greet visitors and direct to appropriate contacts.
• Develop, implement, and follow office procedures.

Skills

Fluent English

Time management

Organizational skills

Multi-tasking

Independent work

Team player

Interpersonal skills

Professionalism

Attention to detail

Problem solving

Education

Secondary school diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Windows OS

Job description

B & C Appliance LTD based in Medicine Hat, AB is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Part time leading to full time job. The selected candidate will be required to work from 8:30 a.m. to 12:30 p.m.

Employer Name: B & C Appliance LTD
Position: Administrative assistant
No. of vacancies: 1
Salary: $16.00 to $18.00 hourly for 20 hours per week
Employment type: Permanent employment or Part time leading to full time
Location: Medicine Hat, AB

Major Work Area: Data processing and computers

• The candidate will be in charge of sending and receiving messages.
• The candidate should be able to schedule and confirm appointments.
• The candidate should keep the databases in check and update them regularly.
• The candidate would be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be in charge of receiving and forwarding phone or electronic inquiries.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate would be in charge of arranging travel, related itineraries, and making reservations.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
• The candidate will be required to greet people and direct them to contacts or service areas.
• The candidate will be expected to devise and implement office procedures and routines.
• The candidate would be in charge of gathering data, statistics, and other information.
• The candidate would be in charge of recording and preparing minutes for meetings, seminars, and conferences.
• The candidate would be in charge of set up and maintain manual and computerised data filing systems.
• The candidate would be in charge of reviewing, evaluating, and implementing new administrative procedures.
• The candidate would be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
• The candidate would be responsible in keeping office reports and records.
• The candidate will be required to handle office correspondence independently.
• The candidate will be required to assist in the preparation of regularly scheduled reports.
• The candidate will be required to update and maintain office policies and procedures.
• The candidate will be required to provides administrative support to ensure efficient operation of office.
• The candidate will be expected to collect data and create periodic and special reports, manuals, and correspondence.
• The candidate would need to adhere to all relevant company procedures and policies.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• Candidate having experience is an asset.
• The candidate should have excellent time management skills and the ability to prioritize work.
• The candidate should have strong organizational skills with the ability to multi-task.
• The candidate should be able to work independently and as part of a team.
• The candidate should be organized and flexible in nature.
• The candidate should give importance to values and ethics.
• The candidate should have excellent oral and written communication.
• The candidate should be punctual.
• The candidate should be a good team player with enough interpersonal and judge-mental skills.
• The candidate should be energetic with a positive attitude
• The candidate should be accountable.
• The candidate should be authentic.
• The candidate should be reliable.
• The candidate must be able to complete complex administrative tasks with minimal supervision.
• The candidate must be capable of acting on their own initiative.
• The candidate should have excellent customer service skills.
• The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
• The candidate must be able to work with sensitive information.
• The candidate would be in charge of handling confidential information.
• The candidate should be client focused.
• The candidate should be bondable and easily communicate.
• The candidate should have strong critical thinking skills and knowledge of analytics.
• The candidate should have excellent problem solving skills.

Business Equipment and Computer Applications

• The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook
• The candidate having hands on experience in Database software, Tablet computer, Electronic Scheduler, Spreadsheet, Electronic Mail is an added advantage.

Computer Applications

• The candidate should be familiar with the internet.

Computer Experience

• The candidate should have prior experience with data administration.

Area of Specialization

• The candidate should be familiar with Reports and records, Invoices, Correspondence, and Forms and records.

Work Conditions and Physical Capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for details to submit work or send communications without error
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate should be willing to work for long hours in sitting position
• The candidate must finished the work with in the given time line.
• Health and Long term benefits would be provided to the selected candidates.
• Under Health Benefits, the selected candidates would get Health care plan, Dental plan and Vision care benefits.
• Under Long term Benefits, the selected candidates would get Group insurance benefits, Life insurance and Pension plan.