Office administrator

Canada Job Bank; South Glengarry; On-site; CAD 40,000 - 41,000; Full time

Job summary

Pride Group Logistics Ltd in Cornwall, ON is seeking an Office Administrator to manage administrative tasks, enforce privacy policies, and supervise a small team. The role requires strong organizational and communication skills, with a focus on accuracy and efficiency.

The successful candidate will handle budgeting support, budgeting controls, and data/report preparation while maintaining high professional standards. 37.5–44 hours weekly, $29–$30 CAD hourly, permanent, full-time position.

Qualifications

• Fluent English is required.
• Secondary (high) school graduation certificate minimum.
• 1–2 years of similar industry experience preferred.
• Strong presentation skills.
• Excellent time management and prioritization abilities.
• Strong organizational and multitasking skills.
• Able to work independently and in a team.
• Professional appearance and pleasant demeanor.
• Energetic with a positive attitude.
• Able to handle confidential information.
• Willing to supervise 3–4 staff.

Responsibilities

• Carry out administrative activities of the establishment.
• Enforce policies for records release under privacy laws.
• Supervise and coordinate office administrative procedures.
• Review, evaluate, and implement new administrative procedures.
• Establish work priorities and ensure deadlines are met.
• Coordinate and plan office services (accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, security).
• Assist in preparing operating budgets and maintain inventory/budget controls.
• Compile data and prepare periodic and special reports, manuals and correspondence.
• Delegate work to office support staff.
• Maintain and update databases.
• Handle phone calls and related correspondence.
• Ensure adherence to company procedures and policies.
• Support budgeting and bookkeeping activities.
• Schedule and confirm appointments.
• Answer phones and forward calls/messages.
• Respond to electronic inquiries.
• Provide administrative support for efficient office operation.
• Open/distribute mail and coordinate information flow.
• Set up and maintain filing systems (manual and computerised).
• Handle office correspondence independently.
• Provide quality customer service and maintain professionalism.
• Submit reports on time and prepare presentations or proposals.
• Supervise 3–4 people.

Skills

Fluent English

Time management

Organizational skills

Multi-tasking

Teamwork

Punctuality

Interpersonal skills

Supervisory ability

Problem-solving

Confidentiality

Education

High School Diploma

Tools

Excel

Word

PowerPoint

Outlook

Windows

Job description

PRIDE GROUP LOGISTICS LTD based in 6253 Boundary Rd, Cornwall, ON K6H 5R5 is inviting applications from suitable candidates for the position of Office administrator who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment and Full time job. The shift timings include Evening, Weekend, Overtime and Morning.

Employer Name: PRIDE GROUP LOGISTICS LTD
Position: Office administrator
No. of vacancies: 1
Salary: $29.00 to $30.00 hourly for 37.5 to 44 hours per week
Employment type: Permanent employment, Full time
Location: 6253 Boundary Rd, Cornwall, ON K6H 5R5

• The candidate shall be accountable for carrying out the administrative activities of the establishment.
• The candidate will be in charge of enforcing policies and procedures pertaining to the release of records in the course of processing requests under government access to information and privacy legislation.
• The candidate will be in charge of supervising and coordinating office administrative procedures.
• The candidate would be in charge of reviewing, evaluating, and implementing new administrative procedures.
• The candidate will be in charge of establishing work priorities, as well as ensuring that procedures are followed and deadlines are met.
• The candidate will be responsible for coordinating and planning office services such as accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, and security.
• The candidate will be responsible for assisting in the preparation of the operating budget as well as maintaining inventory and budgetary controls.
• The candidate will be in charge of compiling data and preparing periodic and special reports, manuals, and correspondence.
• The candidate must delegate work to office support staff.
• The candidate should keep the databases in check and update them regularly.
• The candidate should be able to handle phone calls and all related correspondence.
• The candidate would be responsible in ensuring adherence to relevant company procedures and policies.
• The candidate should be able to provide assistance with different budgeting and bookkeeping activities.
• The candidate should be able to schedule and confirm appointments.
• The candidate would be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be required to provides administrative support to ensure efficient operation of office.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
• The candidate would be in charge of set up and maintain manual and computerised data filing systems.
• The candidate will be required to handle office correspondence independently.
• The candidate will be required to provide quality customer services and maintain high standard of professionalism.
• The candidate would be in charge of submitting reports on time and preparing presentations or proposals as needed.
• The candidate must have the ability to supervise 3 to 4 people.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate should have a minimum 1 to 2 years of working experience in similar industry.
• The candidate should havestrong presentation skills.
• The candidate should have excellent time management skills and the ability to prioritize work.
• The candidate should have strong organizational skills with the ability to multi-task.
• The candidate should be able to work independently and as part of a team.
• The candidate should be organized and flexible in nature.
• The candidate should give importance to values and ethics.
• The candidate should have excellent oral and written communication.
• The candidate should be punctual.
• The candidate should be a good team player with enough interpersonal and judge-mental skills.
• The candidate should have professional appearance and a pleasant demeanour.
• The candidate should be energetic with a positive attitude.
• The candidate should be accountable.
• The candidate should be authentic.
• The candidate should be reliable.
• The candidate must be able to complete complex administrative tasks with minimal supervision.
• The candidate should tackle administrative responsibilities with care.
• The candidate should have excellent customer service skills.
• The ideal candidate will be creative and have strong problem-solving abilities.
• The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
• The candidate must be able to work with sensitive information.
• The candidate would be in charge of handling confidential information.
• The candidate should be bondable and easily communicate.
• The candidate must have the ability to supervise 3 to 4 people.

Business Equipment and Computer Applications

• The candidate should be proficient in Microsoft Office tools – Excel, Word, Powerpoint, Windows and Outlook.
• The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.

Work Conditions and Physical Capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for details to submit work or send communications without error
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate must finished the work with in the given time line.