Administrative officer

Canada Job Bank; Northeastern Ontario; On-site; CAD 52,000 - 62,000; Full time

Job summary

Jayambe holding corporation in Cochrane, ON is seeking an Administrative officer to join as a permanent, full-time employee. The role requires self-motivation and strong interpersonal skills, with duties covering administrative tasks, budgeting support, and records management.

The successful candidate will work at a Canadian location, starting as soon as possible, and will be responsible for scheduling, correspondence, reporting, and ensuring adherence to procedures and policies.

Qualifications

• Fluent in English.
• Minimum qualification of secondary (high) school graduation certificate.
• 1–2 years of working experience in a similar industry.
• Strong presentation skills.
• Excellent time management and ability to prioritize work.
• Strong organizational skills and multi-tasking ability.
• Ability to work independently and as part of a team.
• Organized and flexible in nature.
• Excellent oral and written communication.
• Punctual and reliable.
• Ability to handle sensitive information and maintain confidentiality.
• Able to supervise 5–10 people.

Responsibilities

• Carry out administrative activities of the establishment.
• Supervise and coordinate office administrative procedures.
• Review, evaluate, and implement new administrative procedures.
• Establish work priorities and ensure procedures are followed and deadlines met.
• Coordinate and plan office services including facilities, supplies, and equipment.
• Assist in operating budget preparation and inventory controls.
• Compile data and prepare reports, manuals and correspondence.
• Delegate work to office support staff.
• Enforce policies for records release under privacy laws.
• Maintain databases and handle phone calls and correspondence.
• Provide administrative support for efficient office operation.

Skills

Presentation skills

Time management

Organizational skills

Multi-tasking

Independent and team work

Education

High school diploma

Tools

Microsoft Office

Accounting software

Job description

Jayambe holding corporation based in Cochrane, ON is inviting applications from suitable candidates for the position of Administrative officer who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment and Full time job.

Employer Name: Jayambe holding corporation
Position: Administrative officer
No. of vacancies: 1
Salary: $25.00 hourly for 40 hours per week
Employment type: Permanent employment, Full time
Location: Cochrane, ON

• The candidate shall be accountable for carrying out the administrative activities of the establishment.
• The candidate will be in charge of supervising and coordinating office administrative procedures.
• The candidate would be in charge of reviewing, evaluating, and implementing new administrative procedures.
• The candidate will be in charge of establishing work priorities, as well as ensuring that procedures are followed and deadlines are met.
• The candidate will be responsible for coordinating and planning office services such as accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, and security.
• The candidate will be responsible for assisting in the preparation of the operating budget as well as maintaining inventory and budgetary controls.
• The candidate will be in charge of compiling data and preparing periodic and special reports, manuals, and correspondence.
• The candidate must delegate work to office support staff.
• The candidate will be in charge of enforcing policies and procedures pertaining to the release of records in the course of processing requests under government access to information and privacy legislation.
• The candidate should keep the databases in check and update them regularly.
• The candidate should be able to handle phone calls and all related correspondence.
• The candidate would be responsible in ensuring adherence to relevant company procedures and policies.
• The candidate should be able to provide assistance with different budgeting and bookkeeping activities.
• The candidate should be able to schedule and confirm appointments.
• The candidate would be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be required to provides administrative support to ensure efficient operation of office.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
• The candidate would be in charge of set up and maintain manual and computerised data filing systems.
• The candidate will be required to handle office correspondence independently.
• The candidate will be required to provide quality customer services and maintain high standard of professionalism.
• The candidate would be in charge of submitting reports on time and preparing presentations or proposals as needed.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate should have a minimum 1 to 2 years of working experience in similar industry.
• The candidate should havestrong presentation skills.
• The candidate should have excellent time management skills and the ability to prioritize work.
• The candidate should have strong organizational skills with the ability to multi-task.
• The candidate should be able to work independently and as part of a team.
• The candidate should be organized and flexible in nature.
• The candidate should give importance to values and ethics.
• The candidate should have excellent oral and written communication.
• The candidate should be punctual.
• The candidate should be a good team player with enough interpersonal and judge-mental skills.
• The candidate should have a professional appearance and a pleasant demeanour.
• The candidate should be energetic with a positive attitude.
• The candidate should be accountable.
• The candidate should be authentic.
• The candidate should be reliable.
• The candidate must be able to complete complex administrative tasks with minimal supervision.
• The candidate should tackle administrative responsibilities with care.
• The candidate should have excellent customer service skills.
• The ideal candidate will be creative and have strong problem-solving abilities.
• The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
• The candidate must be able to work with sensitive information.
• The candidate would be in charge of handling confidential information.
• The candidate should be bondable and easily communicate.
• The candidate should be client focused.
• The candidate should be able to supervise 5 to 10 people.

Business Equipment and Computer Applications

• The candidate should be proficient in Microsoft Office tools – Excel, Word, Powerpoint, Windows, Office and Outlook.
• The candidate having hands on experience in Accounting software, Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.

Work Conditions and Physical Capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for details to submit work or send communications without error
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate must finished the work with in the given time line.
• The candidate should be willing to handle large work load.