Administrative Assistant

Security Guard Group Limited; London; On-site; CAD 42,000 - 52,000; Full time

Job summary

Security Guard Group Limited is looking for an organized Administrative Assistant to support day-to-day operations across its Ontario offices. The role focuses on efficient administrative tasks, data entry, and coordination with multiple departments.

You will manage communications, prepare documents, and maintain records with accuracy, while upholding confidentiality and providing reliable support to the leadership team.

Qualifications

• Post-secondary education in Business Administration or Office Administration is an asset.
• Prior administrative, office, or customer service experience preferred.
• Proficiency with Microsoft Office or Google Workspace (Word/Docs, Excel/Sheets, Gmail).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and accuracy.
• Ability to work independently and in a team.
• Strong problem-solving abilities and good judgment.
• Ability to handle confidential information appropriately.
• Experience with data entry, record keeping, and electronic filing systems.
• Willingness to learn company-specific software.

Responsibilities

• Managing emails, phone calls, and general inquiries.
• Supporting inquiries and students with Security Guard Group provided courses.
• Managing uniform distribution and returns process.
• Bookkeeping entries
• Inventory tracking
• Corresponding with Director of Administrations

Skills

Communication skills

Time management

Team collaboration

Detail orientation

Problem solving

Education

Business Administration

Office Administration

Tools

Microsoft Office

Google Workspace

Job description

• Bookkeeping entries

Security Guard Group is a well-established security services company with various sites across Ontario. We are committed to delivering reliable, high-quality service to our clients while maintaining a professional and supportive working environment for our employees.

We are currently seeking an organized, dependable, and detail-oriented Administrative Assistant to join our team. This position provides day-to-day administrative and operational support to help ensure the efficient operation of the company and its various departments.

Responsibilities include:

• Managing emails, phone calls, and general inquiries.
• Supporting inquires and students with Security Guard Group provided courses
• Managing uniform distribution and returns process
• Bookkeeping entries
• Inventory tracking
• Corresponding with Director of Administrations

Position Details:

• This is a full-time, in-office position, Monday to Friday, from 9:00 a.m. to 5:00 p.m.

Requirements

• Post-secondary education in Business Administration, Office Administration, or a related field is an asset.
• Previous administrative, office, or customer service experience preferred.
• Proficiency with Microsoft Office or Google Workspace (Word/Docs, Excel/Sheets, Gmail, etc.).
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to work independently as well as collaboratively within a team.
• Strong problem-solving skills and ability to use good judgment.
• Ability to handle confidential and sensitive company and employee information appropriately.
• Comfortable communicating with employees, clients, supervisors, and management.
• Experience with data entry, record keeping, document preparation, and electronic filing systems.
• Ability to learn and use company-specific software and administrative systems.

Work Environment

• This is an in office position, operating Monday-Friday from 9:00am - 5:00pm