Administrative assistant

Tobermory; Hamilton; On-site; CAD 47,000 - 53,000; Full time

Job summary

JLSQ Construction Services LTD in Hamilton, ON is seeking an Administrative Assistant who is self-motivated with strong interpersonal skills. The successful candidate will join a permanent, full-time role with day and morning shifts and start ASAP.

Responsibilities include planning and coordinating events, recording meeting minutes, managing office procedures, scheduling appointments, answering phones, handling inquiries, data compilation, inventory control, greeting visitors, mail distribution,

Qualifications

• The candidate must be fluent in English.
• Certificate or diploma from College/CEGEP or similar 3 months to <1 year.
• At least 7 months to <1 year of related experience.
• Ability to multitask.
• Accurate, client-focused.
• Excellent oral and written communication.
• Well-organized.
• Good team player.

Responsibilities

• Plan and coordinate seminars, conferences, and other events.
• Record and prepare minutes of meetings, seminars, and conferences.
• Devise and implement office procedures and routines.
• Schedule and confirm appointments.
• Answer phones and forward calls and messages.
• Respond to electronic inquiries.
• Compile data, statistics, and other information.
• Order office supplies and maintain inventory.
• Greet visitors and direct to contacts or service areas.
• Open and distribute mail and coordinate information flow.
• Set up and maintain filing systems (manual and computerized).
• Type and proofreading of forms and documents.

Skills

Multitask

Attention to detail

Team player

Communication skills

Oral and written communication

Education

College certificate/diploma

Tools

Microsoft Excel

Microsoft Office

Microsoft Word

Job description

JLSQ Construction Services LTD based in Hamilton, ON is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Day and Morning.

Employer Name: JLSQ Construction Services LTD
Position: Administrative assistant
No. of vacancies: 1
Salary: $24.00 hourly for 40 hours per week
Employment type: Permanent employment, Full time
Location: Hamilton, ON

• The candidate will be expected to plan and coordinate seminars, conferences, and other events.
• The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
• The candidate will be expected to devise and implement office procedures and routines.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be required to compile data, statistics, and other information.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate will be in charge of typing and proofreading forms and other documents.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a certificate or diploma from a College, CEGEP, or other non-university programme lasting 3 months to less than 1 year.
• The ideal candidate will have at least 7 months to less than 1 year of experience in a related industry.
• The candidate must be able to multitask.
• The candidate should be accurate.
• The candidate should be client focused.
• The candidate should have excellent oral and written communication skills.
• The candidate must be well-organized.
• The candidate should be a good team player.

Computer and Technology Knowledge

• The candidate must be proficient in Microsoft Excel, Microsoft Office and Microsoft Word.

Work conditions and physical capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate should have an eye for details.