Administrative Assistant

SMS Equipment Inc.; Elkford; On-site; CAD 48,000 - 58,000; Full time

Job summary

SMS Equipment Inc. is seeking an organized Administrative Assistant for our Elkford branch. The role supports reception, purchasing, housing, fleet, and training administration, thriving in a dynamic environment with changing priorities.

Work Location: Elkford, BC. Salary: $48,000 to $58,000 per annum. Work Arrangement: Fixed on site. Schedule: Monday to Friday. This position is essential to maintain accurate records and responsive service for the branch and service function.

Qualifications

• Grade 12 diploma or equivalent required.
• Experience in an industrial environment preferred.
• Proficient with office software and ERP systems.

Responsibilities

• Provide reception coverage by responding to phone calls and greeting branch visitors.
• Order stationery, forms, and other office supplies as required.
• Open and receipt purchase orders, support invoice processing, and ensure required approval steps are followed.
• Complete EZScan approvals and work with vendors to resolve invoice or purchasing information.
• Maintain housing records and coordinate rental needs and janitorial schedules or changes.
• Maintain fleet trackers, book appointments, and file vehicle inspection reports.
• Maintain training records and alert the supervisor when employee training is approaching expiry.
• Provide other administrative support to the branch and service function as required.

Skills

Strong computer skills

Excellent organization

Clear verbal communication

Ability to prioritize daily work

Attention to detail

Education

Grade 12 diploma

Industrial environment experience

Tools

ERP systems

Word processing

Spreadsheets

Databases

Job description

Elkford, 1 Intata Road, Elkford, BC V0B1H0, CAN

• On-site
• Administration & Support
• Full-Time
• Requisition #: ADMIN007270

Description

SMS Equipment is seeking an organized and service-focused Administrative Assistant to provide day-to-day administrative support for our Elkford branch. This role supports reception, purchasing, housing, fleet, and training administration and is well suited to someone who can manage changing priorities while maintaining accurate records and responsive service.

Work Location: Elkford, BC. Salary: $48,000 to $58,000 per annum. Work Arrangement: Fixed on site - working from the branch each day. Schedule: Monday to Friday.

What You'll Do

• Provide reception coverage by responding to phone calls and greeting branch visitors.
• Order stationery, forms, and other office supplies as required.
• Open and receipt purchase orders, support invoice processing, and ensure required approval steps are followed.
• Complete EZScan approvals and work with vendors to resolve invoice or purchasing information.
• Maintain housing records and coordinate rental needs and janitorial schedules or changes.
• Maintain fleet trackers, book appointments, and file vehicle inspection reports.
• Maintain training records and alert the supervisor when employee training is approaching expiry.
• Provide other administrative support to the branch and service function as required.

What You Bring

The successful candidate will have a Grade 12 diploma and related education and experience in an industrial environment. Other requirements include:

• Strong computer skills, including experience with word processing, spreadsheets, databases, and ERP systems.
• Excellent organization, time management, work prioritization, and attention to detail.
• Clear verbal communication skills and the ability to exchange information with employees, customers, suppliers, and other external contacts.
• Good judgement and the ability to independently prioritize daily work within established policies and procedures.
• Experience supporting purchase orders, invoices, reception, fleet, housing, training records, or similar administrative processes is an asset.

This position is classified as an Individual Contributor role in SMS Equipment’s competency framework, requiring demonstration of core competencies (customer focus, collaboration, and technical/functional expertise).

At SMS Equipment, safety is one of our core values and we care for each other, without exception. Our successful candidate is intrinsically motivated and committed to making safe choices when completing all tasks.

This posting is for an existing vacancy within SMS Equipment. Applications will be accepted until a suitable candidate is hired.

We thank all applicants for their interest. Only those selected to proceed to the next stage of the recruitment process will be contacted.

At SMS Equipment, the right partnership makes everything possible . We’re committed to building a diverse and inclusive team and encourage applications from all qualified individuals. Join us and bring your expertise to an organization that values safety, authenticity, innovation, performance, and respect.

SMS Equipment offers rewarding careers in the heavy equipment industry across Canada. As the largest Komatsu dealer in North America, SMS Equipment gives you the opportunity to represent world-class quality in our product offerings and customer service. A few of the many benefits of working with SMS Equipment include competitive wages, comprehensive group benefits plan, and RRSP matching.