Administrative Assistant

Sedgwick; Edmonton; On-site; CAD 40,000 - 52,000; Full time

Job summary

Sedgwick in Edmonton is seeking an Administrative Assistant to provide essential clerical support, including preparing correspondence, reports, filing and general office tasks. The role requires accurate record-keeping, attention to detail, and strong communication with colleagues and clients.

You will manage travel arrangements, invoicing, meeting minutes, and inventory of office supplies while maintaining organization in a fast-paced, team-oriented environment at our Calgary Trail office.

Qualifications

• High school diploma or equivalent is required.
• Experience with general office administrative duties; Insurance industry experience preferred.
• Strong written and verbal communication skills are essential.

Responsibilities

• Produces correspondence, reports, and other documents; files and tracks records.
• Back-up telephone support as needed.
• Processes invoices and billings; maintains records.
• Maintains attendance records, library and/or manuals.
• Records meeting minutes.
• Makes travel arrangements.
• Manages office supply inventory and orders supplies as needed.

Skills

Communication

MS Office

Analytical skills

Organizational skills

Interpersonal skills

Independent & collaborative

Performance competencies

Presentation skills

Education

High school diploma or equivalent

Tools

Outlook

Excel

Word

Job description

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.

Administrative Assistant

PRIMARY PURPOSE : To provide administrative support, including preparing correspondence and reports, filing, and other general office support activities.

In-office 5 days a week in our 5421 Calgary Trail Edmonton, AB T6H 5P9, Canada office.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, etc.
• Provides back-up telephone support (as needed)
• Processes invoices and billings; maintains records.
• Maintains unit attendance records, library and/or manuals.
• Records meeting minutes.
• Make travel arrangements.
• Maintains adequate supply inventory; orders supplies as needed.
• Dictation: ability to transcribe reports, and other correspondence

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization's quality program(s).

QUALIFICATIONS

Education & Licensing

• High school diploma or equivalent required

Experience

• One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.

Skills & Knowledge

• Excellent oral and written communication, including presentation skills
• PC literate, including Microsoft Office applications (particularly Outlook), Excel and Word.
• Analytical and interpretive skills
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Good interpersonal skills
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to meet or exceed Performance Competencies

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Where applicable, Sedgwick uses artificial intelligence tools to assist in the screening, assessment, or selection of candidates. These tools are subject to periodic review.

We are committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Colleague Resources if you require accommodation.