Administrative Assistant

Smp-Engineering; Edmonton; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Annual bonus potential

Competitive salary

Job summary

SMP Engineering is seeking an organized Administrative Assistant in Edmonton to support our office operations and project teams. You will help keep documentation organized, coordinate meetings, and ensure smooth daily administrative activities.

You will work closely with engineers, project managers, and support teams, playing a key role in keeping the administrative side running efficiently and enabling technical staff to stay focused on their work.

Qualifications

• Administrative or project coordination experience is preferred.
• Strong organizational and multitasking abilities are required.
• Excellent written and verbal communication skills are essential.
• High attention to detail and accuracy is necessary.
• Ability to manage multiple priorities and changing deadlines.

Responsibilities

• Support project documentation and coordination for engineers and PMs.
• Manage front office communications and client interactions.
• Coordinate office events and meetings, including room bookings.
• Prepare and assemble reports, presentations, specifications, and docs.
• Edit and format reports and deliverables for consistency.
• Maintain digital and physical project documentation filing systems.
• Track and organize project documentation and status updates.
• Coordinate travel bookings, courier services, and office supplies.
• Assist with general administrative tasks to aid project teams.
• Coordinate with Property Manager for office support needs.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Attention to detail

Proactive mindset

Tools

Adobe Acrobat

Microsoft Office

SharePoint

Word

Excel

Outlook

PowerPoint

Job description

We’re looking for an organized and proactive Administrative Assistant to support our Edmonton office and help keep our day-to-day operations running smoothly.

This role works closely with engineers, project managers, and internal support teams to ensure documentation is organized, meetings are coordinated, and office operations stay on track. The Administrative Assistant plays an important role in helping technical teams stay focused on their work by keeping the administrative side of the business running efficiently.

If you enjoy bringing structure to busy environments, supporting teams, and ensuring the details are handled well, this could be a great fit.

What you'll do:

As part of our administrative team, you’ll support both project teams and office operations by providing organized, reliable administrative support.

Key responsibilities include:

• Supporting Partners, and Leadership, engineers and project managers with project documentation and coordination
• Managing front office communications and interacting with clients
• Office and company event coordination
• Preparing and assembling reports, presentations, specifications, and technical documentation
• Editing and formatting reports and project deliverables to ensure consistency and professionalism
• Maintaining digital and hard copy filing systems for project documentation
• Tracking and organizing project documentation and status updates
• Coordinating lunch and learns, meetings, presentations, and internal events, including room bookings and materials
• Supporting office operations, including travel bookings, courier coordination, kitchen maintenance, and supply management
• Assisting with general administrative tasks that help project teams stay organized and efficient
• Coordination with Property Manager for various office support requirements

What We’re Looking For:

• Administrative or project coordination experience (experience in engineering, construction, or consulting environments is an asset)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• A high level of attention to detail and accuracy
• The ability to manage multiple priorities and shifting deadlines
• A proactive mindset and willingness to step in where support is needed

Tools & Skills

Experience with the following tools is considered an asset:

• Adobe Acrobat or Creative Suite
• Document formatting and editing tools

What We Are Looking for on Your Resume

• Administrative or office support experience
• Experience with Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)
• Experience supporting technical teams or project environments
• Strongdocument preparation, formatting, and editing skills
• Examples oforganization and multitasking in fast-paced environments
• Experience coordinating meetings, schedules, or office logistics

Bonus points if your resume highlights examples of improving processes, organizing documentation systems, or supporting complex projects.

What We Are Looking for In the Interview

During the interview process, we’ll be looking for candidates who demonstrate:

• Strong organizational skills and attention to detail
• Clear and confident communication
• The ability to prioritize and manage multiple tasks
• A collaborative mindset and willingness to support team members
• Comfort working in a busy office environment with changing priorities

We’re especially interested in candidates who take pride in helping teams stay organized and making the office run smoothly.

Why SMP?

• A connected, value-driven team environment
• Access to mentorship and professional growth
• Competitive salary with annual bonus potential
• A commitment to diversity, equity, and inclusion

• Must be legally entitled to work in Canada
• Only those selected for an interview will be contacted

www.smpeng.com