Administrative Assistant

Sedgwick; San Juan de Terranova; On-site; CAD 38,000 - 52,000; Full time

Job summary

Sedgwick is seeking an Administrative Assistant to provide comprehensive office support, including correspondence, reporting, filing and general tasks. This role supports a busy team while maintaining accuracy and professionalism.

Ideal candidates will have strong Microsoft Office skills, good communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• One year of general office experience; insurance industry preferred.
• Excellent communication and MS Office skills.

Responsibilities

• Prepares correspondence, reports, and documentation.
• Provides back-up telephone support.
• Processes invoices and maintains records.
• Maintains unit attendance records, library and/or manuals.
• Records meeting minutes.
• Makes travel arrangements.
• Maintains supply inventory; orders supplies as needed.
• Dictation: transcribes reports and other correspondence.
• Performs other duties as assigned.
• Supports the organization's quality program(s).

Skills

Communication skills

Organizational skills

Interpersonal skills

Independent & collaborative work

Analytical skills

Time management

Education

High school diploma or equivalent

Tools

Outlook

Excel

Word

Job description

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve.

Administrative Assistant

PRIMARY PURPOSE:

To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.

ESSENTIAL FUNCTIONS And RESPONSIBILITIES

• Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, etc.
• Provides back-up telephone support (as needed)
• Processes invoices and billings; maintains records.
• Maintains unit attendance records, library and/or manuals.
• Records meeting minutes.
• Make travel arrangements.
• Maintains adequate supply inventory; orders supplies as needed.
• Dictation: ability to transcribe reports, and other correspondence

ADDITIONAL FUNCTIONS And RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization's quality program(s).

Qualifications

Education & Licensing

• High school diploma or equivalent required

Experience

• One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.

Skills & Knowledge

• Excellent oral and written communication, including presentation skills
• PC literate, including Microsoft Office applications (particularly Outlook), Excel and Word.
• Analytical and interpretive skills
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Good interpersonal skills
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to meet or exceed Performance Competencies

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Where applicable, Sedgwick uses artificial intelligence tools to assist in the screening, assessment, or selection of candidates. These tools are subject to periodic review.

We are committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Colleague Resources if you require accommodation.