Administrative Assistant

Princess Cruises and Holland America Line; Dawson City; On-site; CAD 38,000 - 54,000; Full time

Benefits offered by this job

Travel perks

Referral rewards

Experience of a lifetime

Rewards & Incentives

Community Service

Employee activities

Professional growth

Job summary

Princess Cruises and Holland America Line is seeking an Administrative Assistant to support the Administration department at the Holland America Dawson City Inn. This seasonal full-time role involves data entry, cash-handling, and coordination with multiple leadership levels.

You will assist with training new staff, organize employee recognition activities, and help maintain records for safety and accounting processes. The position requires flexibility and reliable work in Canada.

Qualifications

• Ability to organize and prioritize work in a fast-paced team environment.
• Proficiency with computer-based programs including Outlook, Word and Excel.
• Experience with data entry, records maintenance, and basic accounting tasks.
• Willingness to assist across departments and participate in training new staff.

Responsibilities

• Input and track service score data and employee recognitions.
• Complete daily cash vault duties including banking, making change, counting daily sales and tracking cash process.
• Daily rounds to collect accounting paperwork and cash banks/deposits.
• Input data and maintain records for safety programs.
• Communicate with leadership for operational updates and events.
• Maintain employee communication and activity boards.
• Organize and maintain office and employee recognition supplies for hotel operations.
• Answer, screen, and redirect calls; take messages and provide information.
• Assist with training new employees and orientation logistics.
• Assist in employee relations functions including planning and organizing events.

Skills

Organize tasks

Data entry

Proficiency with MS Office

Attention to time constraints

Team collaboration

Tools

Property Management System

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Administrative Assistant

Department: Administration

Employment Type: Seasonal - Full Time

Location: Holland America Dawson City Inn

Description

Service Excellence. Performance. Integrity. Teamwork. Consistency. Innovation.

Behind the scenes at every successful business, are the accountants and administrative staff that support the entire organization. As an administrative assistant, you perform a variety of support tasks that helps the management team and all departments. You work closely with the General Manager on specialized tasks to help recognize top-performing employees and celebrate our accomplishments and service scores. You also play a role in auditing and verifying transactions within the accounting world.

RESPONSIBILITIES

• Input and track service score data and employee recognitions.
• Complete daily cash vault duties including the resetting of banks, making change, counting daily sales, and tracking daily cash process.
• Daily rounds to retrieve accounting paperwork and cash banks/deposits.
• Input data and maintain records for the safety program.
• Communicate with multi-levels of leadership for operational updates and events.
• Maintain and update employee communication and activity boards.
• Organize, inventory, and maintain office and employee recognition supplies for hotel operations.
• Answers, screens, and redirects calls; takes and delivers messages, and provides information.
• Assists with training new employees and organizing orientation in terms of scheduling, presenting, and employee completion tracking.
• Assist with employee relations functions including planning, marketing, and organizing of events.
• Assists within other departments, such as housekeeping, on high occupancy days when needed and upon appropriate training.

REQUIREMENTS

• Must be able to lift 25 lbs./11kg.
• Valid Driver’s License (not revoked or suspended) with fewer than three moving violations preferred.
• Must pass a pre-employment background check that could include a credit check.
• Minimum age of 18 years is required to reside in company housing, where available.
• Must be able to legally work in Canada.

KNOWLEDGE, SKILLS, & ABILITIES

• Ability to organize and prioritize work, and maintain attention to time constraints, while working in a team or group environment.
• Ability to be proficient in computer-based programs (Property Management System, Microsoft Outlook, Word, and Excel).
• Ability to work in a fast-paced environment with multiple tasks and external influences.
• Ability to work independently with minimal supervision while achieving daily goals.
• Ability to support and comply with company policies, procedures and guidelines, and safety standards, both at work and in housing (if applicable).
• Ability to stand/walk/work on feet for a minimum of 8 hours per day.

BENEFITS

• Travel - FREE CRUISE AFTER YOUR FIRST SEASON!
• Reward for Referral Program
• Experience – Of a lifetime!
• Rewards & Incentives
• Community Service
• Employee Activities
• Professional Growth

HAP Alaska Yukon is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability or protected veteran status.