Administrative Assistant

CareerBeacon; City of Moncton; On-site; CAD 25,000 - 30,000; Full time

Job summary

CareerBeacon is seeking an organized Administrative Assistant in Moncton, NB. The role involves greeting visitors, handling calls, managing emails, scheduling, and maintaining records. This position offers growth in office administration and requires a reliable, detail-oriented professional.

Work hours are 8am-5pm, Monday to Friday, with a wage of CAD 20.00 per hour. Candidates should be capable of independent work and comfortable learning new software.

Qualifications

• High school diploma or equivalent.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Good attention to detail and accuracy.
• Comfortable using computers and learning new software.
• Basic knowledge of Microsoft Office or Google Workspace.
• Professional, friendly, and reliable attitude.
• Ability to prioritize tasks and work independently when required.

Responsibilities

• Answer and direct phone calls and respond to general inquiries.
• Manage emails, correspondence, and basic office communications.
• Schedule appointments, meetings, and calendars.
• Perform data entry and maintain accurate records.
• Prepare, format, and organize documents, reports, and spreadsheets.
• Maintain electronic and paper filing systems.
• Assist with ordering and tracking office supplies.
• Welcome visitors and provide professional customer service.
• Support team members with day-to-day administrative tasks.
• Assist with basic invoicing, expense tracking, or document processing as required.
• Maintain confidentiality when handling company and client information.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Time management

Communication

Attention to detail

Computer literacy

MS Office/Google Workspace

Professional demeanor

Independent work

Education

High school diploma

Job description

Job Title:

Administrative Assistant

Location:

Moncton, NB

Schedule:

Monday-Friday, 8am-5pm

Wage:

$20.00/hour

Job Overview

We are looking for a motivated and organized Administrative Assistant. This is an excellent opportunity for someone starting their administrative career and looking to develop valuable office and professional skills.

Key Responsibilities

• Answer and direct phone calls and respond to general inquiries
• Manage emails, correspondence, and basic office communications
• Schedule appointments, meetings, and calendars
• Perform data entry and maintain accurate records
• Prepare, format, and organize documents, reports, and spreadsheets
• Maintain electronic and paper filing systems
• Assist with ordering and tracking office supplies
• Welcome visitors and provide professional customer service
• Support team members with day-to-day administrative tasks
• Assist with basic invoicing, expense tracking, or document processing as required
• Maintain confidentiality when handling company and client information
• Perform other administrative duties as assigned

Qualifications

• High school diploma or equivalent
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Good attention to detail and accuracy
• Comfortable using computers and learning new software
• Basic knowledge of Microsoft Office or Google Workspace
• Professional, friendly, and reliable attitude
• Ability to prioritize tasks and work independently when required