Administrative assistant

Tobermory; Calgary; On-site; CAD 32,000 - 45,000; Full time

Job summary

Apex Sky Medical Clinic Inc. located at 6004 Country Hills Blvd NE, Calgary, AB, invites applications for a Permanent, Full-time Administrative Assistant. The role requires self-motivation, good interpersonal skills, and the ability to start immediately.

The candidate will handle diverse duties including event coordination, minutes preparation, scheduling, phone handling, data compilation, inventory control, and filing systems. English fluency and a high school diploma are required.

Qualifications

• Secondary school graduation certificate is required.
• 1–2 years of experience in a related industry preferred.
• Must multitask and stay organized.
• Excellent written communication skills required.

Responsibilities

• Plan and coordinate seminars, conferences, and other events.
• Record and prepare minutes of meetings, seminars, and conferences.
• Devise and implement office procedures and routines.
• Schedule and confirm appointments.
• Answer phones and forward calls and messages.
• Respond to electronic inquiries.
• Compile data, statistics and information.
• Order office supplies and manage inventory.
• Open and distribute mail and coordinate information flow.
• Set up and maintain filing systems (manual and computerised).
• Type and proofread forms and documents.

Skills

Multitasking

Organized

Written communication

Attention to detail

Education

Secondary (high) school graduation certificate

Tools

Microsoft Office

Job description

Apex Sky Medical Clinic Inc. based in 6004 Country Hills Blvd NE, Building 1401, Calgary, AB T3N 1T8 is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job.

Employer Name: Apex Sky Medical Clinic Inc.
Position: Administrative assistant
No. of vacancies: 1
Salary: $28.00 hourly for 35 hours per week
Employment type: Permanent employment, Full time
Location: 6004 Country Hills Blvd NE, Building 1401, Calgary, AB T3N 1T8

• The candidate will be expected to plan and coordinate seminars, conferences, and other events.
• The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
• The candidate will be expected to devise and implement office procedures and routines.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be required to compile data, statistics, and other information.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate will be in charge of typing and proofreading forms and other documents.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• The candidate must be able to multitask.
• The candidate should be accurate.
• The candidate should have excellent written communication skills.
• The candidate must be well-organized.

Computer and Technology Knowledge

• The candidate must be familiar with Microsoft Office.

Work conditions and physical capabilities

• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate should have an eye for details.