Medical Administrative Assistant

Grande Prairie Family Dental Clinic; Grande Prairie; On-site; CAD 49,000 - 51,000; Full time

Job summary

Grande Prairie Family Dental Clinic in Grande Prairie, AB is seeking a Medical Administrative Assistant to support daily administrative operations, patient service, and confidential medical records.

The role includes coordinating appointments, data entry, ordering supplies, training staff on software, and ensuring privacy compliance in a fast-paced clinic environment. This is a full-time, on-site position with morning, day, and evening shifts.

Qualifications

• Degree, Diploma, or equivalent combination of education and relevant experience.
• Medical Office Administration or Healthcare Administration education is considered an asset.
• Minimum 1 to 2 years of experience in an administrative or medical office environment.
• Experience working in a healthcare setting will be considered an asset.

Responsibilities

• Coordinate the flow of information within the medical office.
• Interview patients to obtain and update medical case histories.
• Schedule, confirm, and manage patient appointments.
• Train staff on office procedures and the use of current software systems.
• Maintain and organize filing systems and medical records.
• Order office and medical supplies and maintain inventory levels.
• Determine and establish office procedures and administrative routines.
• Enter, format, and prepare electronic medical reports, correspondence, spreadsheets, and other documents for review.
• Initiate, maintain, and update confidential medical files and records.
• Prepare draft agendas for meetings and record, transcribe, and distribute meeting minutes.
• Perform accurate data entry and administrative support tasks.
• Ensure compliance with privacy and confidentiality requirements in handling patient information.

Skills

Organizational skills

Time management

Verbal/written communication

Confidentiality

Attention to detail

Teamwork

Independence

Education

Degree or Diploma in Administrative/Healthcare Admin

Medical Office Administration education asset

Tools

Microsoft Office Suite

Office management software

Job description

Position: Medical Administrative Assistant.

Location: 202, 10126-120 Avenue, Grande Prairie, AB T8V 8H9, Canada.

Salary: $35.90 – $37.00 per hour.

Job Type: Full-Time, Permanent.

Work Location: On-site only.

Shift Schedule: Morning, Day, and Evening Shifts.

We are seeking a dedicated and organized Medical Administrative Assistant to join our healthcare team in Grande Prairie, Alberta. The successful candidate will be responsible for supporting daily administrative operations, ensuring efficient patient service, maintaining confidential medical records, and assisting healthcare professionals with office coordination.

Key Responsibilities

• Coordinate the flow of information within the medical office.
• Interview patients to obtain and update medical case histories.
• Schedule, confirm, and manage patient appointments.
• Train staff on office procedures and the use of current software systems.
• Maintain and organize filing systems and medical records.
• Order office and medical supplies and maintain inventory levels.
• Determine and establish office procedures and administrative routines.
• Enter, format, and prepare electronic medical reports, correspondence, spreadsheets, and other documents for review.
• Initiate, maintain, and update confidential medical files and records.
• Prepare draft agendas for meetings and record, transcribe, and distribute meeting minutes.
• Perform accurate data entry and administrative support tasks.
• Ensure compliance with privacy and confidentiality requirements in handling patient information.

Qualifications

• Degree, Diploma, or equivalent combination of education and relevant experience.
• Medical Office Administration or Healthcare Administration education is considered an asset.
• Experience Requirements
• Minimum 1 to 2 years of experience in an administrative or medical office environment.
• Experience working in a healthcare setting will be considered an asset.

Skills And Competencies

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications and office management software.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team in a fast-paced environment.