Administrative Assistant

Cando Rail & Terminals Ltd.; Canada; On-site; CAD 35,000 - 50,000; Full time

Benefits offered by this job

Work Life Balance with Fixed Schedules

Training Programs

Award Winning Safety Culture

Employee Ownership Program

Group Life & Disability Insurances

Best Managed Company

Job summary

Cando Rail & Terminals Ltd. in Canada is seeking an Administrative Assistant who is a self-starter with strong organizational, communication, interpersonal, accounting, and computer skills.

Working in a fast-paced, customer and employee‑oriented environment, the Administrative Assistant is responsible for organizing and coordinating the administrative needs of the team for a 4‑month term. You will support the Superintendent with daily tasks, handle inquiries, assist with onboarding, and help

Qualifications

• Post-secondary certification in office or business administration is an asset.
• 1–3 years' experience in rail, oil & gas, or a related field.
• Strong written and verbal communication skills.

Responsibilities

• Support the Superintendent with daily administrative tasks.
• Manage customer and employee inquiries in a courteous, expedient manner.
• Provide support to operational sites in the region.
• Coordinate onboarding sessions for all new hires.
• Assist with monthly KPI reports.

Skills

Communication

Organization

Interpersonal Skills

Accounting

Microsoft Office

Education

Post-secondary certification in office or business administration

Tools

Microsoft Word

Excel

Outlook

Job description

Administrative Assistant is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills . If you enjoy working within a team, problem solving, and a company that promotes a strong safety culture, this opportunity is for you!

Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload services, and more. With over 50 operations, we are the 3 largest locomotive fleet in Canada and growing!

• Work Life Balance with Fixed Schedules
• Cando’s Technical and Leadership Training Programs
• Award Winning Safety Culture
• Employee Ownership Program
• Group Life, Accidental Death & Dismemberment, and Long-Term Disability Insurances
• Canada’s Best Managed Company for 9 years!

Job Description

Administrative Assistant is a self-starter with strong organization, communication, interpersonal, and computer skills. Working in a fast-paced, customer and employee-oriented environment, the Administrative Assistant is responsible for organizing and coordinating the administrative needs of the team. This is a 4 month term position.

• Support Superintendent with daily administrative tasks
• Manage customer and employee enquiries in a courteous, expedient, and professional manner
• Provide support to our operational sites in the region,
• Coordinate recertification training and submit certificates to Safety Centre.
• Provide support and assist with monthly operational KPI Reports.
• Coordinate and conducting onboarding sessions for all new hires.

Skills, Knowledge, & Abilities

• Communicate effectively both verbally and in writing with people of all backgrounds and levels of comprehension including managers, employees, customers, customers regarding sensitive or confidential issues
• Ability to work with others to foster a respectful workplace and an atmosphere of cooperation and teamwork; create a work environment that is open to maintaining positive relationships
• Skilled at building, developing, mentoring, and leading in a way that promotes the Cando culture and its values of safety, growth, innovation, and employee/customer satisfaction
• Demonstrate ability to work independently, be self-motivated, innovative, and able to be
• responsible in the decision-making process; ability to think pro-actively and strategically
• Proficient in Microsoft Word, Excel, and Outlook, with the skill to adapt easily to other software systems
• Demonstrated information gathering skills used to find and identify essential information

Education & Experience

• Post-secondary certification in office or business administration an asset
• 1 - 3 years experience working in either Oil & Gas, Rail Industries, or a similar industry
• Experience with Onboarding/New Hire presentations.

Note: This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent. The qualifications are provided so interested candidates understand of the level of expertise required in this position.