Office Administrator

REAL-R; Calgary; On-site; CAD 42,000 - 54,000; Full time

Job summary

REAL-R in Calgary is seeking an Office Administrator to support the service office with strong communication and administrative skills. You will plan technician schedules, respond to inquiries, and prepare quotes while maintaining accurate records for city submissions.

Join a fast-paced team focused on safety and compliance, offering growth opportunities and a collaborative work environment where attention to detail and professional client interactions are valued.

Qualifications

• Excellent communication skills
• Proficiency in QuickBooks, Microsoft Word and Excel
• Experience in conducting job evaluations with a focus on performance improvement
• Exceptional organizational skills with the ability to prioritize tasks efficiently
• Excellent attention to detail, essential for maintaining high standards of the industry.

Responsibilities

• Plan and schedule service appointments for our technicians, ensuring optimal resource allocation and timely client service.
• Providing accurate quotes to clients
• Handle day-to-day office operations, including responding to phone calls and emails with professionalism and efficiency
• Manage client inventories, reports, and documentation for submission to the City of Calgary or relevant municipalities, ensuring clarity and accuracy
• Upload and download software for daily technician reports, facilitating smooth operations
• Foster strong relationships with clients and colleagues through effective communication
• Maintain a high standard of accuracy in all administrative tasks, contributing to the overall success of our safety initiatives

Skills

Communication skills

Organizational skills

Attention to detail

Client interaction

Tools

QuickBooks

Microsoft Word

Excel

Job description

Office Administrator

Join the dynamic team as an Office Administrator, where your communication prowess and administrative skills will play a pivotal role in our mission to ensure safety and compliance in our industry. We are looking for a proactive individual who thrives in a fast-paced environment and is ready to make an impact.

Key Qualifications:

• Excellent communication skills, enabling you to interact confidently with clients and team members
• Strong computer skills, including proficiency in QuickBooks, Microsoft Word, and Excel
• Experience in conducting job evaluations with a focus on performance improvement
• Exceptional organizational skills with the ability to prioritize tasks efficiently
• Excellent attention to detail, essential for maintaining high standards of the industry.

Primary Responsibilities:

• Plan and schedule service appointments for our technicians, ensuring optimal resource allocation and timely client service.
• Providing accurate quotes to clients
• Handle day-to-day office operations, including responding to phone calls and emails with professionalism and efficiency
• Manage client inventories, reports, and documentation for submission to the City of Calgary or relevant municipalities, ensuring clarity and accuracy
• Upload and download software for daily technician reports, facilitating smooth operations
• Foster strong relationships with clients and colleagues through effective communication
• Maintain a high standard of accuracy in all administrative tasks, contributing to the overall success of our safety initiatives

Why Join Us?

The successful candidate will play a crucial role in ensuring the smooth operation of our service office, contributing to the overall safety and well‑being of our clients and the community. We value strong communicators who can lead with confidence and clarity. You will be part of a dedicated team that prioritizes safety while providing opportunities for professional growth. If you're looking for a role where your skills will be recognized and your contributions will make a difference.