Administrative Assistant

Strive Recruitment; Burnaby; On-site; CAD 45,000 - 60,000; Full time

Job summary

STRIVE Recruitment Inc. collaborates with a family-owned real estate development and property management company in Western Canada to recruit an Administrative Assistant for their Burnaby office.

The role covers day-to-day admin, phone and email inquiries, filing, and office operations to keep the team organized and responsive. The candidate should have at least two years of office experience and strong English communication, with MS Office proficiency.

Qualifications

• Minimum 2 years in office administration and filing.
• Strong spoken and written English communication and reading comprehension.
• Proficient with MS Office and Outlook.
• Post-secondary education in related fields is an asset.

Responsibilities

• Handle incoming calls and emails; direct inquiries to the relevant team members.
• Maintain filing systems, both physical and digital.
• Perform administrative duties: filing, copying, scanning, and document preparation.
• Support office operations; manage boardrooms and ensure the office is presentable.
• Oversee office supplies and equipment; ordering and maintenance.
• Prepare internal documents, reports and presentations as required.
• Ensure consistency and high standard of organization across processes.
• Provide additional administrative support to the team as needed.

Skills

English communication

Organizational skills

Attention to detail

Education

Post-secondary education in related fields

Tools

MS Office

Outlook

Job description

Administrative Assistant

Burnaby, BC (On-Site)

$45,000 - $60,000

ABOUT US

STRIVE is a Vancouver-based recruitment firm offering recruitment solutions in the specialist areas of Accounting Finance, Construction, Corporate Administration, Operations, and Technology. Our proactive recruitment approach allows us to uncover high-caliber professionals for niche, specialized, and what are often regarded as "hard to fill" roles. At the same time, our simple philosophy recognizes the need to fully understand every client and candidate's motivations, requirements, and objectives

THE ROLE

STRIVE is collaborating with a family-owned real estate development and property management company with a portfolio of privately held properties across Western Canada, primarily in BC’s Lower Mainland. As a company in the process of expanding their team, they are looking for an Administrative Assistant to contribute to their continued growth and success.

The Administrative Assistant is responsible for the day-to-day administrative operations of the office, ensuring everything runs smoothly, efficiently, and in an organized manner. This role serves as the first point of contact for incoming communications for the insurance offices and properties and plays a key part in maintaining structure, responsiveness, and overall office functionality. The ideal candidate is highly organized, detail-oriented, and takes pride in keeping things in order.

RESPONSIBILITIES

• Manage all incoming calls and emails, responding where appropriate and directing inquiries to the relevant team members
• Maintain and organize physical and digital filing systems, including ongoing document management and upkeep of the filing room
• Perform administrative duties such as filing, copying, scanning, and document preparation with accuracy and attention to detail
• Support general office operations, including managing boardrooms, coordinating cleaning, and ensuring the office is presentable and functional at all times
• Oversee office supplies and equipment, including ordering, restocking, and coordinating maintenance (e.g., printers, coffee machines, water, etc.)
• Help prepare internal documents, reports, and presentations as required
• Take ownership of administrative processes, ensuring consistency, follow-through, and a high standard of organization
• Provide additional administrative support to the team as needed

QUALIFICATIONS & EXPERIENCE

• At least two years of office administration and filing experience is required.
• Demonstrate strong spoken and written English communication skills with excellent reading comprehension and the ability to articulate ideas clearly and effectively.
• Proficient in MS Office and Outlook
• Post-secondary education/courses in related fields are considered an asset