Administrative Assistant

Compass-Group; Mississauga; On-site; CAD 40,000 - 43,000; Full time

Job summary

Compass-Group is seeking an Administrative Assistant in Mississauga to support daily office operations and documentation. The role involves handling inquiries, preparing confidential documents, and coordinating staffing as needed.

Base compensation ranges from $40,000 to $43,000 CAD annually, with potential eligibility for additional benefits. Canadian work experience is not required, and AI-based tools may be used during screening processes.

Qualifications

• Post-secondary education in Office Administration and/or 1–2 years of office administration experience.
• Strong verbal and written communication skills and ability to maintain relationships with suppliers, staff, clients.
• Strong computer skills and ability to learn various software programs quickly.
• Ability to adapt to a changing and fast-paced environment.
• Excellent interpersonal skills.
• Ability to meet strict deadlines and take direction/feedback.

Responsibilities

• Oversee general operation of the unit office including upkeep of operating cost records, associate files, compliance, record retention and organization of records.
• Answer telephones and direct inquiries professionally.
• Assist management in preparing confidential employment documents including disciplinary notices.
• Open and route incoming mail and prepare outgoing mail.
• Assist with staffing, including finding staff when employees call out on short notice.
• Process vendor invoices for payment ensuring pricing accuracy.
• Perform monthly vendor statement reconciliations.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.

Skills

Verbal and written communication

Computer skills

Relationship management

Adaptability

Meeting deadlines

Education

Office Administration

Job description

08489-Tracey Mulcahy RVP | 08489
1 Prologis Blvd
Suite 400
Mississauga, ON L5W 0G2, CAN

• Pay or shift range: $40,000 CAD to $43,000 CAD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

The salary range for this position is $40,000 to $43,000. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits and employer RRSP contributions, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

This is a posting for an existing job vacancy.

Now, if you were to come on board as our Administrative Assistant, we'd ask you to do the following for us:

• Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required
• Answer telephones and direct inquires in a professional manner
• Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices
• Open and route incoming mail, answers correspondence and prepares outgoing mail
• Assist with staffing, including finding staff when employees call out on short notice
• Process vendor invoices for payment - making sure there is no discrepancy in pricing
• Perform monthly vendor statement reconciliations
• Assist in preparation of end of month financial reports
• Attend in-service and/or safety meetings as required

Think you have what it takes to be our Administrative Assistant? We're committed to hiring the best talent for the role. Here's how we'll know you'll be successful in the role:

• Post-secondary education in Office Administration, and/or one to two years of office administration experience
• Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients
• Strong computer skills and ability to learn various software programs quickly
• Ability to adapt to a changing and fast-paced environment
• Excellent interpersonal skills
• Ability to meet strict deadlines and take direction/feedback