Administrative Assistant

Compass Canada; Mississauga; Presencial; CAD 40 000 - 43 000; Tempo integral

Resumo da oferta

Compass Group Canada is seeking an Administrative Assistant to oversee office operations, handle communications, and maintain confidential files in a fast-paced environment. The role involves supporting management with personnel documents, handling mail, and assisting with staffing needs, invoicing, and monthly reconciliations.

Applicants should have post-secondary education in Office Administration or 1–2 years of experience, strong MS Office skills, and the ability to meet deadlines while

Qualificações

• Post-secondary education in Office Administration is required or 1–2 years of office administration experience.
• Strong verbal and written communication skills.
• Strong interpersonal skills and ability to maintain relationships with suppliers, staff and clients.
• Solid computer skills and ability to learn various software programs quickly.
• Ability to adapt to a changing and fast-paced environment.
• Excellent time management and ability to meet strict deadlines.
• Proficiency with Microsoft Office.

Responsabilidades

• Oversee general operation of the unit office including cost records, associate files, compliance, and record retention.
• Answer telephones and direct inquiries professionally.
• Maintain confidential personnel files.
• Assist management with confidential employment documents.
• Open and route incoming mail and prepare outgoing mail.
• Assist with staffing, including covering when employees are out.
• Process vendor invoices and ensure pricing accuracy.
• Perform monthly vendor statement reconciliations.
• Assist in preparation of end-of-month financial reports.
• Attend in-service and safety meetings as required.

Descrição da oferta de emprego

The salary range for this position is $40,000 to $43,000. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits and employer RRSP contributions, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

This is a posting for an existing job vacancy.

Now, if you were to come on board as our Administrative Assistant, we'd ask you to do the following for us:

• Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required

• Answer telephones and direct inquires in a professional manner

• Maintain confidential personnel files

• Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices

• Open and route incoming mail, answers correspondence and prepares outgoing mail

• Assist with staffing, including finding staff when employees call out on short notice

• Process vendor invoices for payment - making sure there is no discrepancy in pricing

• Perform monthly vendor statement reconciliations

• Assist in preparation of end of month financial reports

• Attend in-service and/or safety meetings as required

Think you have what it takes to be our Administrative Assistant? We're committed to hiring the best talent for the role. Here's how we'll know you'll be successful in the role:

• Post‑secondary education in Office Administration, and/or one to two years of office administration experience

• Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients

• Strong computer skills and ability to learn various software programs quickly

• Ability to adapt to a changing and fast‑paced environment

• Excellent interpersonal skills

• Ability to meet strict deadlines and take direction/feedback

• Microsoft Office proficiency