Transaction Managememt Sr Coordinator

CBRE; Calgary; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

None

Job summary

CBRE in Calgary is seeking a Transaction Management Sr. Coordinator to support the real estate transaction management team. You will handle client listings and voucher processing across multiple offices, ensuring compliance with regulations and smooth operations.

Key tasks include preparing vouchers for commissions, assigning listings, and managing trust accounts for earnest monies. A detail-oriented professional with strong MS Office and organizational skills will excel.

Qualifications

• High School Diploma or GED with 2–3 years of job-related experience.
• Understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems.
• Requires intermediate problem-solving skills with the capacity to review and select solutions without supervision.
• Ability to explain detailed information clearly within the team.
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills and a proactive mindset.
• General math skills including percentages, discounts, and markups.

Responsibilities

• Prepare high-value vouchers used to collect commissions and manage listings and files per Real Estate regulations.
• Assign new listing numbers and verify documents; follow up to keep listings current.
• Facilitate ordering of property signs for the office.
• Manage trust accounts for earnest monies, deposits, and checks per local requirements.
• Assist in collecting and distributing client commissions.
• Identify and resolve typical and atypical problems in the work area without supervision.
• Evaluate and select solutions from established options.
• Impact the team through high-quality service and information.
• Follow standardized procedures with regular, moderate supervision.

Skills

Microsoft Office

Problem-solving

Communication

Organizational skills

Math skills

Education

High School Diploma or GED

Job description

About The Role

As a CBRE Transaction Management Sr. Coordinator, you will support the real estate transaction management team and be responsible for client listings and voucher processing for multiple offices.

This job is part of the Brokerage job function. They are responsible for the buying, selling, and letting of residential, office, and commercial properties on behalf of clients for occupation.

What You’ll Do

• Prepare high-value vouchers used to collect the commissions due to the company. Manage all listing and deal files in compliance with Real Estate regulations .
• Assign new listing numbers to list and commission agreements. Verify required documents are obtained. Follow-up with relevant parties to obtain required documents to keep listings current.
• Facilitate the ordering of property signs for the office.
• Manage the trust accounts for earnest monies. This includes processing deposits and issuing checks per local rules and requirements.
• Assist in the collection and distribution of client’s commission payments.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact the team through the quality of the services or information provided.
• Follow standardized procedures and practices and receives regular but moderate supervision and guidance.

What You’ll Need

• High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products.
  • Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills.
  • Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential.

We welcome all applicants.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong.

We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at Via telephone at [phone] (Canada) and [phone] (U.S.)