Admin Assistant

Saskatchewan Health Authority; Regina; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading healthcare organization in Regina is seeking a dedicated Administrative Assistant for the Executive Director. This role involves providing comprehensive administrative support, collaborating with the Senior Leadership Team, and ensuring efficient workflow management. The ideal candidate will have strong organizational and communication skills, alongside experience in a senior administrative role. A commitment to confidentiality and a culturally competent work environment are essential.

Qualifications

• Three to five years of experience working in a senior administrative assistant-type role.
• Exceptional planning, organizational and interpersonal skills.
• Experience taking minutes and synthesizing information.

Responsibilities

• Support efficient operation of the Executive Director.
• Collaborate with Senior Leadership Team members.
• Coordinate workflow with other administrative support staff.

Skills

Planning skills

Organizational skills

Interpersonal skills

Written communication

Verbal communication

Problem-solving

Decision-making

Minute taking

Computer skills

Confidentiality

Cultural competency

Zero harm commitment

Education

Completion of Grade XII supplemented by a recognized business course

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Exchange

Schedule Plus

Visio

Intranet/Internet

Job description

• Job Category Executive Leadership and Administration
• Posting Date 01/28/2026, 02:31 PM
• Locations Saskatchewan Health Authority
• Apply Before 02/04/2026, 06:00 AM
• Job Schedule Full time

Job Description

Position #: V46125

Expected Start Date: April 01, 2026

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Regina

Department: Executive Director - Primary Health Care - Provincial

Type: Full-time temporary

Expected Up to Date: April 01, 2027

FTE: 1

Shift Information: Days

Hours of Work: 37.5 hours per weeks; 7.5 hour shifts

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

The Administrative Assistant is directly accountable to the Executive Director, Primary Health Care of the Saskatchewan Health Authority. This position supports, and contributes to, processes and practices to support the efficient operation of the Executive Director, Primary Health Care, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Senior Leadership Team, and their support staff, to assist in accomplishing the Saskatchewan Health Authority’s objectives.

The incumbent co-ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Education

• Completion of Grade XII supplemented by a recognized business course.

Experience

• Three to five years of experience working in a senior administrative assistant-type role.

Knowledge, Skills & Abilities

• Exceptional planning, organizational and interpersonal skills.
• Expert written and verbal communication skills including excellent proficiency in editing material for clarity, accuracy and conciseness.
• Demonstrated approaches to problem-solving with strong decision-making capability.
• Knowledge and experience in minute taking and synthesizing information.
• Excellent computer skills, with a good working knowledge of various programs, including but not limited to, Microsoft Word, Excel, PowerPoint, Exchange, Schedule Plus, Visio, Intranet/Internet, and the capability to learn new programs as required.
• Ability to adapt to frequent change and work under pressure.
• Ability to work collegially, collaboratively and build positive relationships through respectful and professional interactions.
• Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships.
• Be self directed, and confident in applying independent judgment.
• Possess a high degree of initiative, ingenuity, including the ability to work with little, and/or no, supervision.
• Proven ability to maintain confidentiality including handling confidential information with discretion.
• Demonstrates a commitment to a diverse, culturally competent and culturally safe work environment and representative workforce.
• Committed to quality and safety, striving towards an environment of zero harm.

Other Information

• Please provide cover letter and resume
• For more information on the city of Regina please visit https://www.regina.ca/

About Us

The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and patient-centred.

Additional Information

Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team.

Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search.

We work together to improve our health and well-being. Every day. For everyone.

We are committed to building a representative, diverse, inclusive, and culturally responsive workforce.

We are committed to the Truth and Reconciliation Commissions Calls to Action.

We work in the spirit of truth and reconciliation, acknowledging Saskatchewan as the traditional territory of First Nations and Métis People.

Please note: Only applications that include all required documentation will be considered.