Accounts Receivable Clerk

Vaco; Markham; On-site; CAD 65,000 - 78,000; Full time

Job summary

Vaco by Highspring is seeking an experienced Accounts Receivable Specialist to join our client in the Greater Toronto Area. You will manage high-volume AR activities, process invoices, monitor aging, and resolve payment issues to ensure timely cash flow.

Responsibilities include applying payments, reconciling batches, and supporting month-end close. You are tech-savvy with strong Excel skills and a collaborative approach within a fast-paced environment.

Qualifications

• 5+ years of AR experience in a high-volume environment.
• Bookkeeping/AP experience an asset.
• Tech savvy, intermediate to advanced Excel skills.

Responsibilities

• Maintain accurate customer accounts and AR records for two operating units.
• Prepare, review, and issue customer invoices and billing adjustments as required.
• Track recurring billing schedules and ensure accounts are updated timely.
• Review customer balances, investigate discrepancies, billing issues, or unusual activity.
• Resolve billing questions, payment disputes, or account issues with internal teams.
• Process weekly PAD and credit card payments.

Skills

Accounts Receivable

Excel

Bookkeeping/AP

Tools

Excel

Job description

• • Maintain accurate customer accounts and accounts receivable records for two operating
• • Prepare, review, and issue customer invoices and billing adjustments as required.
• • Track recurring billing schedules and ensure customer accounts are updated on a timely basis.
• • Review customer account balances and investigate discrepancies, billing issues, or unusual account activity.
• • Work with internal teams to resolve billing questions, payment disputes, or customer account issues.
• • Process weekly pre-authorized debit payments and credit card payments.
• • Record and reconcile customer payments, including PAD, credit card, EFT, cheque, and other payment methods as applicable.
• • Apply payments accurately against open customer invoices and customer accounts.
• • Reconcile payment batches to bank activity, merchant reports, and accounting system records.
• • Investigate and resolve payment application issues, unapplied payments, short payments, duplicate payments, or declined transactions.
• • Run and review aged receivables reports on a regular basis.
• • Follow up with customers regarding outstanding balances, past-due invoices, declined payments, or missing payment information.
• • Maintain accurate records of collection activity, customer responses, and follow-up actions.
• • Assist with month-end close activities related to accounts receivable, customer balances, payment clearing accounts, and related reconciliations.
• • Prepare accounts receivable reports, aging summaries, collection updates, and other AR-related reporting for management review.

About you:

• 5+ years of AR experience in a high volume environment
• Bookkeeping/AP experience an asset
• Tech savvy, intermediate to advanced Excel skills

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact [e-mail] .

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).