Accounts Receivable Associate

Hercules Crane & Lifting Supplies; Dartmouth; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Mon-Fri schedule

RPP matching

Health & dental benefits

Training & development

Career growth

Employee parking

Job summary

Hercules Group of Companies in Dartmouth, Nova Scotia is seeking an Accounts Receivable Associate to join our Finance team. The role focuses on accurate cash processing, data entry, and maintaining records to support our national operations.

You will handle mail, bank deposits, petty cash, credit applications, and occasional invoice posting to keep billing running smoothly, while upholding confidentiality and using ERP and Microsoft Office.

Qualifications

• Grade 12 diploma or equivalent is required.
• Previous accounts receivable experience, ideally in finance/accounting.
• Proficiency with ERP systems and Microsoft Office; able to navigate financial software.

Responsibilities

• Sort, distribute, and process incoming mail, including opening and totaling cheques for daily reconciliation.
• Data entry of daily cash receipts and preparation of daily bank deposits with full backup documentation.
• Maintain and report on the head office petty cash box, ensuring current records and reconciliation.
• Process credit applications for new customer accounts, applying sound judgment per credit policies.
• Provide relief coverage for daily customer invoice posting to keep billing cycles running smoothly.
• Reconcile daily POS transactions and accept POS payments across channels.

Skills

Data entry

ERP systems

Microsoft Office

Attention to detail

Analytical skills

Communication

Teamwork

Discretion

Education

Grade 12 diploma

Tools

Prophet 21 (P21)

Financial software

Job description

You're someone who takes pride in getting the details right. You enjoy bringing order to complex information, solving problems, and knowing your work keeps the business running smoothly. You're looking for a company that values accountability, supports professional development, and believes great people are the foundation of great service. At Hercules Group of Companies, you'll be part of a collaborative finance team that supports a national organization dedicated to keeping Canadian industry moving safely.

We're looking for an Accounts Receivable Associate to join our Finance team in Dartmouth, Nova Scotia.

What You'll Do

• Sort, distribute, and process incoming mail, including opening and totaling incoming cheques for daily reconciliation
• Conduct accurate data entry of daily cash receipts and prepare daily bank deposits, maintaining thorough backup documentation for all transactions
• Maintain and report on the head office petty cash box, ensuring records are current and reconciled
• Process credit applications for new customer account establishment, applying sound judgment and adherence to company credit policies
• Provide relief coverage for daily customer invoice posting, stepping in to keep billing cycles running smoothly
• Reconcile daily point-of-sale transactions and accept POS payments, ensuring accuracy across all payment channels

What You'll Bring

• Grade 12 diploma or equivalent is required
• Previous accounts receivable experience, along with a background in an office role - ideally within a finance or accounting environment
• Demonstrated accuracy and commitment to data integrity, with strong attention to detail across all tasks
• Proficiency with ERP systems and the Microsoft Office Suite; comfort navigating financial software and adapting to new platforms
• Strong analytical and troubleshooting skills, with the ability to identify discrepancies and resolve them efficiently
• Excellent organizational and time management skills, with the ability to prioritize competing demands and meet deadlines in a fast-paced environment
• Clear written and verbal communication skills, with a collaborative, team-oriented approach
• Customer service mindset — professional, reliable, and responsive in all interactions
• High degree of discretion and confidentiality in handling sensitive financial information
• Legally entitled to work in Canada

Nice to have

• Completion of general office administration courses at the college level
• Familiarity with Prophet 21 (P21) or similar distribution ERP systems
• A well-rounded understanding of the full accounting cycle — not just the accounts receivable function — which will help you contribute more broadly and grow faster within the role

Why Join Hercules?

Our vision is to become Canada's most trusted industrial solutions group, built on safety, learning, and continuous growth. Whether you're working in the field, at a branch, or in our corporate office, every role contributes to helping keep Canadian industry moving safely.

What We Offer

• Competitive salary based on experience
• Monday - Friday schedule (8:00 AM - 5:00 PM)
• 5% Registered Pension Plan (RPP) matching to support your long-term financial security
• Comprehensive health and dental benefits
• Training and professional development opportunities to keep building your capabilities
• A supportive, safety-first team culture where collaboration and accountability go hand in hand
• Real opportunities for long-term career growth within a national organization that promotes from within
• Employee parking

About Hercules Group Of Companies

The Hercules Group of Companies is a national leader in industrial lifting, rigging, material handling, and safety solutions, supporting critical industries across Canada. With multiple business units and branch locations coast to coast, we deliver high-quality products, certified inspections, specialized training, and reliable field services to keep our customers safe and productive. At Hercules, we invest in our people, promote from within, and provide opportunities for continuous learning and career growth.

As an employer, we focus on continually enhancing the skills and capabilities of our employees and pride ourselves for building and improving upon our cultures of safety and dedicated customer service.

If you're looking for a role where accuracy matters, teamwork is valued, and your work contributes to something bigger, we'd love to hear from you.

Please note: we are not able to provide Permanent Residency (PR) sponsorship or immigration support for this position at this time. Candidates must already be legally entitled to work in Canada.

Successful candidates will be required to pass a criminal background check; drivers abstract and reference checks as a condition of employment