Accounts Receivable & Administration

Jobless; Kelowna; On-site; CAD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation package

Comprehensive benefits

Performance-based bonuses

Team-building activities

Job summary

SKYTRAC in Kelowna, BC is seeking an Accounting Clerk focused on Accounts Receivable and administration to support Finance operations across our Kelowna and Ottawa locations. You will manage customer collections, maintain AR records, process invoices and payments, and help generate weekly reports for management.

The role requires strong written and verbal communication, attention to detail with contracts, and the ability to adapt in a fast-paced environment, with on-site work in Kelowna and

Qualifications

• Bachelor’s degree in business, accounting, finance or relevant equivalent work experience in AR/Finance (3+ years).
• Working knowledge of business applications, including ERP systems, Microsoft Office, and CRM applications.

Responsibilities

• Manage customer collections and AR records.
• Prepare and review AR reporting and identify overdue accounts.
• Process invoices and apply customer payments.
• Maintain customer billing records and participate in contract handover meetings.
• Support AR and Finance with adjustments and account maintenance.
• Assist with software changes and efficiency projects.

Skills

Accounts Receivable

ERP systems

Microsoft Office

CRM applications

Education

Bachelor’s degree in business, accounting, finance

Tools

Microsoft Dynamics

HubSpot CRM

Job description

The Opportunity

Reporting to the Controller, the Accounting Clerk – Accounts Receivable & Administration supports Finance operations by managing customer collections, maintaining accurate accounts receivable records, and providing timely reporting to management. This role also supports customer risk mitigation and provides administrative support across both office locations (Kelowna and Ottawa) in a fast-paced environment.

Success in this position requires strong professional written and verbal communication skills, including the ability to confidently manage difficult conversations, a high level of attention to detail when reviewing and interpreting customer contracts, and proven organizational skills to effectively prioritize tasks and adapt to changing priorities.

This position is based on-site in our Kelowna, BC office.

As an Accounting Clerk, responsibilities include:

Collections & Customer Support

• Collaborate with Customer Support (CS) to monitor customer account balances, payment status, and collection activity
• Investigate and resolve Accounts Receivable-related customer inquiries received via CS, including managing tickets through the company’s CRM platform
• Communicate directly with customers via telephone/email as required to resolve billing and payment inquiries
• Prepare and review weekly AR open item reporting, identifying overdue accounts and executing collection strategies
• Identify and implement opportunities to strengthen collections workflows, customer follow-up processes, and reporting consistency

Billing and Payment Support

• Processing and distributing customer invoices across multiple product and service lines
• Updating and maintaining accurate customer billing records for existing and new customer accounts, including participation in contract handover meetings as required
• Assisting with posting customer cash receipts and supporting accurate application of customer payments
• Maintaining, reconciling, and processing credit card payments
• Supporting Accounts Receivable and finance team members with adjustments and account maintenance to ensure customer accounts remain accurate and current
• Participate in ongoing projects as it relates to software changes and efficiency implementation

Administration & Other Duties

• Serve as a backup resource to the Office Administrator, supporting tasks and providing coverage when required. These tasks would include:
• • Ordering supplies
  • Supporting HR event planning and milestone awards
  • Coordinating onsite maintenance
  • Submitting and reconciling credit card receipts
• Participate in cross-training to support Finance team operational continuity during planned and unplanned absences

What You Bring

Candidate Must Have’s

• Bachelor’s degree in business, accounting, finance, or relevant equivalent work experience in Accounts Receivable/Finance 3+ years
• Working knowledge of business applications, including ERP systems, Microsoft Office, and CRM applications

This will make you stand out

• Previous Accounts Receivable experience
• Previous customer service experience
• Experience with Microsoft Dynamics family of ERP applications and/or HubSpot CRM

Why join SKYTRAC

At SKYTRAC, we are a dynamic team of passionate experts. We are driven and dedicated; we take ownership of our work, and we are committed to delivering results. We value individuals who are proactive, take initiative, and demonstrate a high level of professionalism and integrity in everything they do. We thrive in a fast-paced, ever-evolving environment, embracing challenges with agility. Our commitment to growth and development has made us the trusted subject matter experts we are today.

We offer:

• A positive and collaborative work culture.
• Engaging team-building activities.
• Competitive compensation and comprehensive benefits package.
• Performance-based bonuses.