Accounts Receivable & Administration

SkyTrac Systems Ltd.; Kelowna; On-site; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Performance-based bonuses

Job summary

SkyTrac Systems Ltd. in Kelowna, BC, is seeking an Accounting Clerk – Accounts Receivable & Administration to support Finance operations by managing customer collections, AR records, and reporting.

The role also supports onboarding and coordination across both Kelowna and Ottawa offices. You will collaborate with Customer Support to monitor balances, handle inquiries, post receipts, and keep billing records accurate.

Qualifications

• Bachelor’s degree in business, accounting, finance, or relevant equivalent work experience in Accounts Receivable/Finance
• Working knowledge of business applications, including ERP systems, Microsoft Office, and CRM applications
• Previous Accounts Receivable experience (preferred)
• Experience with Microsoft Dynamics family of ERP applications and/or HubSpot CRM (advantage)

Responsibilities

• Collaborate with Customer Support to monitor customer account balances, payment status, and collection activity
• Investigate and resolve AR-related customer inquiries via CRM, including tickets in the CRM platform
• Communicate with customers by phone or email to resolve billing and payment inquiries
• Prepare and review weekly AR open item reporting, identify overdue accounts, and execute collection strategies
• Identify opportunities to strengthen collections workflows, customer follow-up processes, and reporting consistency
• Process and distribute customer invoices across product/service lines
• Update and maintain accurate customer billing records, including contract handovers
• Assist with posting customer cash receipts and accurate application of payments
• Maintain, reconcile, and process credit card payments
• Support AR and finance team with adjustments and account maintenance
• Participate in projects related to software changes and efficiency implementations
• Serve as backup to the Office Administrator and assist with HR events and onboarding

Skills

Business applications knowledge

CRM applications

Education

Bachelor's degree in business, accounting, or finance

Tools

Microsoft Dynamics ERP

HubSpot CRM

Job description

Founded in 1986, SKYTRAC brings 40 years of experience and is trusted by over 800 customers as a leading provider of LEO satellite and cellular communication services for all aerospace sectors. Trusted by operators, organizations, and OEMs, SKYTRAC provides critical capabilities such as medical data transfer, video streaming, real-time HUMS, and more over Iridium Certus® and cellular networks. Today, we’re still growing, innovating, and investing in our people.

Reporting to the Controller, the Accounting Clerk – Accounts Receivable & Administration supports Finance operations by managing customer collections, maintaining accurate accounts receivable records, and providing timely reporting to management. This role also supports customer risk mitigation and provides administrative support across both office locations (Kelowna and Ottawa) in a fast-paced environment.

Success in this position requires strong professional written and verbal communication skills, including the ability to confidently manage difficult conversations, a high level of attention to detail when reviewing and interpreting customer contracts, and proven organizational skills to effectively prioritize tasks and adapt to changing priorities.

This position is based on-site in our Kelowna, BC office.

As an Accounting Clerk, responsibilities include:

Collections & Customer Support

• Collaborate with Customer Support (CS) to monitor customer account balances, payment status, and collection activity
• Investigate and resolve Accounts Receivable-related customer inquiries received via CS, including managing tickets through the company’s CRM platform
• Communicate directly with customers via telephone/email as required to resolve billing and payment inquiries
• Prepare and review weekly AR open item reporting, identifying overdue accounts and executing collection strategies
• Identify and implement opportunities to strengthen collections workflows, customer follow-up processes, and reporting consistency

Billing and Payment Support

• Processing and distributing customer invoices across multiple product and service lines
• Updating and maintaining accurate customer billing records for existing and new customer accounts, including participation in contract handover meetings as required
• Assisting with posting customer cash receipts and supporting accurate application of customer payments
• Maintaining, reconciling, and processing credit card payments
• Supporting Accounts Receivable and finance team members with adjustments and account maintenance to ensure customer accounts remain accurate and current
• Participate in ongoing projects as it relates to software changes and efficiency implementation

Administration & Other Duties

• Serve as a backup resource to the Office Administrator, supporting tasks and providing coverage when required. These tasks would include:
• Ordering supplies
• Supporting HR event planning and milestone awards
• Coordinating onsite maintenance
• Submitting and reconciling credit card receiptsParticipate in cross-training to support Finance team operational continuity during planned and unplanned absences

What You Bring

Candidate Must Have’s

• Bachelor’s degree in business, accounting, finance, or relevant equivalent work experience in Accounts Receivable/Finance 3+ years
• Working knowledge of business applications, including ERP systems, Microsoft Office, and CRM applications

This will make you stand out

• Previous Accounts Receivable experience
• Experience with Microsoft Dynamics family of ERP applications and/or HubSpot CRM

At SKYTRAC, we are a dynamic team of passionate experts. We are driven and dedicated; we take ownership of our work, and we are committed to delivering results. We value individuals who are proactive, take initiative, and demonstrate a high level of professionalism and integrity in everything they do. We thrive in a fast-paced, ever-evolving environment, embracing challenges with agility. Our commitment to growth and development has made us the trusted subject matter experts we are today.

We offer:

• A positive and collaborative work culture.
• Engaging team-building activities.
• Competitive compensation and comprehensive benefits package.
• Performance-based bonuses.
• Additional days off beyond vacation entitlement.

This position is for an existing vacancy within our Finance & Admin team.

The salary range for this role is $55,000 - $60,000 CAD. The range posted is a guide and may not represent the compensation offered to the successful candidate. Compensation is based on the skills, knowledge, experience, and qualifications brought to the role.