Accounting Clerk

Source Office Furniture & Systems Ltd; Burnaby; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Salary range

Health benefits

Dental benefits

Health Spending Account

EAP

Employee discounts

Job summary

Source Office Furniture & Systems Ltd is seeking an Accounting Clerk to manage accounts payable and receivable for 13 stores across Canada. You will process payments, reconcile invoices, and maintain collection activities while delivering excellent customer service.

The role requires 2+ years in AP/AR, strong numerical skills, and experience with ERP software. High attention to detail and teamwork are essential in our Canadian-based company.

Qualifications

• 2+ years in AP or AR with high-volume processing.
• Strong numerical and analytical abilities.
• Fluent English; legally eligible to work in Canada.
• Experience with ERP software is a plus.

Responsibilities

• Handle accounts payable and receivable processing with approvals and payment runs.
• Reconcile invoices, statements, and supplier inquiries.
• Prepare and submit invoices to customers; ensure accurate GL coding.
• Maintain accurate collection reports and assist stores across Canada.
• Communicate effectively by telephone and email with internal and external parties.
• Research and resolve receivable issues and unapplied payments.

Skills

Accounts Payable

Accounts Receivable

Communication

MS Office

ERP software

English fluency

Teamwork

Tools

ERP software

Job description

About Us

For the last 40 years, Source Office Furniture & Systems Ltd. has been offering the best value in high-quality office furniture throughout Canada. We pride ourselves in offering unsurpassed customer service and a collaborative team environment where every employee is a part of our success. We are a rapidly growing and dynamic company and are seeking enthusiastic and energetic individuals to join our team.

About The Role

As the Accounting Clerk, you'll be responsible for the accounts payable and accounts receivable function. This position will require processing and recording accounts payable and accounts receivables transactions such as obtaining approvals for payment, setting up payment runs, reconciling invoice and statement discrepancies, and handling internal and supplier inquiries, creating invoices and submitting them to customers. We are looking for someone who likes to work in a team environment.

We Provide

• Fun and positive work environment
• Opportunity for professional growth
• Salary Range: $50,000 -$55,000
• 100% paid health and dental benefits plan after a successful 3-month probation, including a $250 Health Spending Account
• Employee Assistance Program (EAP)
• Employee discounts on our products

What You'll Do

Accounts Receivable Functions

• Responsible for customer collections for 13 stores across Canada.
• Facilitate payment of invoices, assist customers and stores with receivable issues identified, and follow-up where necessary.
• Independently research, investigate and resolve receivable issues - including unapplied payments, disputed transactions, and deficiencies in back-up documentation.
• Proactively reviews all “on-hold” accounts, and work closely with customers, sales, and stores to ensure quick resolution and timely release of status.
• Updating collection report daily and have weekly AR update meetings with Controller.
• Thoroughly review and analyze documentation to ensure accuracy and validity.
• Identify potential issues and work with Controllers for improvement.
• Able to facilitate multiple email accounts.
• Able to communicate effectively via telephone and email.
• Provide excellent customer service to internal and external parties.

Preparing Invoices and Payments

• Review invoices for appropriate backup before processing
• Seeking approval prior to payment
• Ensuring payment amounts and GL coding are correct, and paid timely
• Able to identify and resolve issues related to invoices and payments
• Process freight, trucking, US custom duty payments
• Reconcile vendor statements
• Communicated with vendors to resolve inquiries
• Allocate cost
• Create invoices and submit to customers

Knowledge and Experience

• 2 + years of Accounts Payable or Accounts Receivable experience with high volume entry processing
• A good technical accounting knowledge.
• Strong numerical and analytical abilities.
• Has hands-on industry experience.
• Strong verbal and written communication skills in English (native / fluent)
• Strong organization and time management skills
• Strong MS Office skills (Word, Excel, Outlook)
• Able to work independently and as part of a team
• High comfort level in dealing with internal and external parties
• Possess prior experience with an ERP software is an asset
• Legally authorized to work in Canada

The successful applicant will need to possess:

• A strong desire to succeed.
• Willing to roll-up your sleeves to get work done.
• Willingness to learn and grow.
• Be able to work under pressure.
• Able to multitask through understanding priorities.
• A personality that strives for a high standard or excellence.
• Tech-savviness with ERP/accounting systems.
• Detail oriented, professional attitude, reliable, quick learner.

Job Type:Full-time, Permanent

Salary Range: $50,000 to $55,000 per year

Work Schedule: Monday to Friday, 8:30am to 5:00pm.

This is a Canadian-based employment, and it is expected that all employees maintain legal entitlement to work in Canada. Applicants selected to move forward in the hiring process may be subject to background checks, including but not limited to criminal record, credit and/or reference checks.

Learn more about us at www.source.ca.