Accounts Payable Specialist (AP112)

Express Employment Professionals - Cincinnati East; Pickering; On-site; CAD 33,000 - 34,000; Full time

Job summary

Express Employment Professionals is partnering with a Pickering-based distributor to hire an Accounts Payable Specialist. Responsibilities include processing AP, vendor invoicing, matching with POs, handling multi-currency transactions, and payments by EFT, cheque, and wire transfer.

The ideal candidate has 3 years AP experience, NetSuite or ERP familiarity, and strong Excel skills. This role offers full-time hours, growth opportunities, and a collaborative team environment in Ontario.

Qualifications

• 3 years of Accounts Payable experience.
• 3 years experience using NetSuite, or related ERP systems.
• Advanced proficiency in MS Excel (X-Lookup and Pivot Tables).
• Proficient in MS Office (Word, Outlook, Teams, OneDrive).
• Strong understanding of Accounts Payable processes, accounting controls, and financial recordkeeping.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail with a high degree of accuracy.
• Excellent communication skills (verbal and written).

Responsibilities

• Process all Accounts Payable transactions (proper approvals, coding, managing currencies).
• Review, reconcile, and process vendor invoices while ensuring compliance with company policies.
• Match invoices to purchase orders, bills of lading, and supporting documentation to verify accuracy.
• Liaise with internal departments to obtain purchase order approvals and resolve invoice discrepancies.
• Reconcile vendor statements, investigate outstanding balances, and maintain positive vendor relationships.
• Review and process employee expense reports and ensure proper allocation of expenses.
• Prepare and issue payments via EFT, cheque, and wire transfer.
• Set up and maintain vendor accounts within the ERP system.
• Record financial transactions and maintain accurate accounts payable records.
• Assist with month-end and year-end closing procedures, reconciliations, and external audits.
• Ensure confidentiality and integrity of financial information and records.
• Perform other tasks that may be assigned.

Skills

AP experience

Excel

Office suite

Analytical skills

Attention to detail

Communication skills

Problem solving

Education

Accounting or Finance degree (asset)

Tools

NetSuite

Job description

Our Pickering client, a national wholesale distributor of high-end audio communication devices, is looking for an Accounts Payable Specialist to join their team!

Benefits to you:

• Evaluation Hire (Temporary to Permanent)
• Full Time hours
• Established company with over 48 years in business
• Opportunity for growth and advancement
• Great team culture

Responsibilities:

• Process all Accounts Payable transactions (proper approvals, coding, managing currencies)
• Review, reconcile, and process vendor invoices while ensuring compliance with company policies
• Match invoices to purchase orders, bills of lading, and supporting documentation to verify accuracy
• Liaise with internal departments to obtain purchase order approvals and resolve invoice discrepancies
• Reconcile vendor statements, investigate outstanding balances, and maintain positive vendor relationships
• Review and process employee expense reports and ensure proper allocation of expenses
• Prepare and issue payments via EFT, cheque, and wire transfer
• Set up and maintain vendor accounts within the ERP system
• Record financial transactions and maintain accurate accounts payable records
• Assist with month-end and year-end closing procedures, reconciliations, and external audits
• Ensure confidentiality and integrity of financial information and records
• Perform other tasks that may be assigned

Qualifications and Skills:

• 3 years of Accounts Payable experience
• 3 years experience using NetSutie, or related ERP systems
• Advanced proficiency in MS Excel (X-Lookup and Pivot Tables)
• Proficient in MS Office (Word, Outlook, Teams, OneDrive)
• Strong understanding of Accounts Payable processes, accounting controls, and financial recordkeeping
• Excellent organizational, analytical, and problem-solving skills
• Strong attention to detail with a high degree of accuracy
• Excellent communication skills (verbal and written)

Bonus Qualifications:

• Post-secondary education in Accounting, Finance, or a related field (asset)
• Experience working in an international or multi-currency environment
• Experience handling high-volume transactions and vendor management

Compensation and Hours:

• Monday to Friday: 8:00am to 5:00pm
• Pay Rate: $24-25 per hour

Express Employment Professionals is an equal opportunity employer; all reasonable accommodations will be made for people with disabilities. Applicants are advised that artificial intelligence tools may be used to support initial screening based on key words and minimum qualifications. Express provides reasonable accommodation throughout the recruitment process upon request. This posting and any associated applicant information will be retained for three years in accordance with provincial regulations.