Accounts Payable Specialist

Options Consulting Solutions; Toronto; On-site; CAD 34,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

Equal opportunity employer

Job summary

Options Consulting Solutions in Toronto is seeking an Accounts Payable Specialist to manage high-volume invoice entry, matching, coding, and approvals within established timelines.

You will coordinate with vendors and internal departments to resolve discrepancies, assemble AP bundles, and maintain organized records while supporting process improvements. Competitive CAD 25–40 per hour offered.

Qualifications

• 1–3 years of accounts payable or similar finance/support role preferred.
• Experience processing a high volume of invoices accurately.
• Hands-on experience with invoice entry, invoice matching, and coding.
• Experience working with purchase orders and supporting documentation.
• Strong attention to detail and accuracy.
• Strong organizational and time management skills.
• Proficiency with Microsoft Excel and other MS Office applications.
• Excellent written and verbal communication skills.
• Ability to identify discrepancies and follow up to obtain missing information.
• Ability to work independently while collaborating as part of a finance team.

Responsibilities

• Enter and process a high volume of supplier invoices accurately and within established timelines.
• Review invoices for completeness, accuracy, documentation, and approvals.
• Match invoices to purchase orders and supporting documentation, including 3-way matching where applicable.
• Code invoices to the correct GL accounts, cost centres, and/or project codes.
• Assemble invoices with POs and docs to prepare AP bundles for processing.
• Review invoices to ensure they meet requirements prior to payment processing.
• Identify and follow up on missing information, documentation, approvals, or discrepancies.
• Investigate and resolve issues related to invoices, POs, coding, and docs.
• Communicate with vendors and internal departments to obtain required information.
• Maintain organized and accurate AP records and documentation.
• Support AP team with related duties and special projects as required.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Microsoft Excel

Tools

Microsoft Excel

Job description

Are you a detail-oriented and organized accounts payable professional?

Do you have good working knowledge of accounts payable processes, including invoice matching, coding, approvals, and payment processing?

The Company

Our Client is an established real estate developer that has almost a century of experience building homes in Canada.

Company Perks and Rewards

• Competitive Pay Rate ($25-40 per hour)
• Opportunity to work for an excellent organization

The Job!

As an Accounts Payable Specialist, you will support the day-to-day accounts payable function with a primary focus on invoice entry, invoice matching, coding, and preparing accounts payable bundles. You will ensure invoices are accurately processed and supported by the appropriate documentation and approvals, while working with internal departments and vendors to resolve discrepancies and obtain missing information.

• Enter and process a high volume of supplier invoices accurately and within established timelines.
• Review invoices for completeness, accuracy, appropriate documentation, and required approvals.
• Match invoices to purchase orders and supporting documentation, including conducting 3-way matching where applicable.
• Code invoices accurately to the appropriate general ledger accounts, cost centres, and/or project cost codes.
• Assemble invoices with purchase orders and supporting documentation to prepare complete AP bundles for processing.
• Review invoices and supporting documentation to ensure they meet established requirements prior to payment processing.
• Identify and follow up on missing information, documentation, approvals, or discrepancies.
• Investigate and resolve issues related to invoices, purchase orders, coding, and supporting documentation.
• Communicate with vendors and internal departments to obtain required information and respond to invoice-related inquiries.
• Assist with maintaining organized and accurate AP records and documentation.
• Support the AP team with other related duties and special projects as required.

What you bring to the job

You are someone with strong organizational and time management skills, excellent attention to detail, and the ability to manage a high volume of invoice processing while meeting deadlines.

• 1–3 years of experience in accounts payable, invoice processing, bookkeeping, or a similar finance or accounting support role is preferred.
• Experience processing a high volume of invoices accurately and efficiently.
• Hands-on experience with invoice entry, invoice matching, and coding.
• Experience working with purchase orders and supporting documentation.
• Strong attention to detail and a high level of accuracy when processing financial transactions.
• Strong organizational and time management skills with the ability to prioritize competing tasks.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Excellent written and verbal communication skills.
• Ability to identify discrepancies and follow up to obtain missing information or documentation.
• Ability to work independently while contributing effectively as part of a collaborative finance team.

Expected Compensation: CAD $25.00 - $40.00 per hour.

Existing Position Vacancy: Yes

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.