Accounts Payable Analyst

Recruiting In Motion - Eastern Ontario; Toronto; On-site; CAD 52,000 - 70,000; Full time

Job summary

Our client, a leading real estate development organization, is seeking an Accounts Payable Analyst to join its finance team. You will manage day‑to‑day payables, process invoices, and support month‑end activities while collaborating with internal stakeholders and external vendors to ensure timely payments and accurate records.

The role emphasizes process improvement, strong controls, and a deadline‑driven environment, with opportunities to contribute to banking documentation and reporting

Qualifications

• Minimum 2 years of experience in accounts payable or related finance function.
• Post-secondary education in Accounting, Finance, Business Administration, or related discipline.
• Strong proficiency with Microsoft Excel and Microsoft Office applications.

Responsibilities

• Process invoices and supporting documentation through accounting systems, ensuring accuracy and completeness.
• Prepare electronic payments and cheque runs with proper records and controls.
• Respond to vendor inquiries regarding payments and account status in a timely manner.
• Maintain vendor records, including banking information and supporting documentation.

Skills

Time management

Communication

Adaptability

Attention to detail

Education

Post-secondary education in Accounting/Finance/Business Administration

Tools

Microsoft Excel

Microsoft Office

Job description

About the Role

Our client, a leading real estate development organization, is seeking an Accounts Payable Analyst to join its finance team. Reporting to the Finance team, the Accounts Payable Analyst will be responsible for the day‑to‑day accounts payable function, including invoice processing, vendor administration, payment preparation, and support for month‑end activities. The successful candidate will work closely with internal stakeholders and external vendors to ensure timely payments, accurate record‑keeping, and a high standard of service. This role is ideal for someone who enjoys ownership, thrives in a deadline‑driven environment, and is motivated by continuous process improvement and operational excellence.

Key Responsibilities

• Process invoices and supporting documentation through the company's accounting and accounts payable systems, ensuring accuracy and completeness.
• Prepare electronic payments and cheque runs while maintaining appropriate payment records and controls.
• Respond to vendor inquiries regarding payments, account status, and related matters in a professional and timely manner.
• Maintain vendor records, including banking information and required supporting documentation.
• Support the maintenance of corporate and entity records, banking documentation, and administrative finance files.
• Assist with bank reconciliations, project‑related reconciliations, and month‑end reporting activities.
• Support the administration and reconciliation of corporate credit card programs.
• Prepare various regulatory, banking, and corporate documentation as required.
• Review invoice approvals and payment authorizations to ensure compliance with internal policies and procedures.
• Assist with the preparation of management and stakeholder reporting packages.
• Monitor shared finance inboxes and coordinate incoming invoices and related correspondence.
• Participate in process improvement initiatives, special projects, and other ad hoc assignments as required.

Qualifications

• Minimum 2 years of experience in accounts payable, accounting, or a related finance function.
• Post‑secondary education in Accounting, Finance, Business Administration, or a related discipline.
• Strong proficiency with Microsoft Excel and Microsoft Office applications.
• Strong organizational and time‑management skills with the ability to manage multiple priorities.
• Effective verbal and written communication skills.
• Ability to adapt to changing priorities within a fast‑paced environment.
• Experience within real estate, construction, development, or project‑based environments is considered an asset.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.