Accounts Payable Specialist

Vaco LLC; Surrey; Sur place; CAD 42 000 - 64 000; Temps partiel

Résumé du poste

Vaco in Surrey, BC is seeking an Accounts Payable Specialist for a 6-month contract to join the manufacturing accounting team. You will handle invoice processing, PO matching, expense reconciliation, and vendor payments, supporting month-end close and audit activities.

The role emphasizes accuracy, organization, and collaboration with purchasing and accounting teams in a manufacturing environment.

Qualifications

• High School Diploma or GED required.
• Basic knowledge of accounting principles and AP processes.
• Experience with invoice processing, purchase order matching, and reconciliations is an asset.
• Familiarity with accounting software and electronic filing systems.
• Strong attention to detail and accuracy.
• Good organizational, time management, and problem-solving skills.
• Ability to investigate and resolve invoice and payment discrepancies.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.

Responsabilités

• Review vendor invoices, match with POs and packing slips, investigate discrepancies, and enter approved invoices.
• Reconcile and post accounts payable batches in the accounting system.
• Process field service expense reports, including reviewing, reconciling, allocating expenses to job costs, and entering them into the accounting system.
• Receive and process purchase order line items drop-shipped directly from vendors to customers.
• Reconcile and process weekly UPS billing statements.
• Review and process internal and intercompany freight invoices.
• Review and process multi-site utility invoices.
• Provide transaction support to purchasing department employees as required.
• Prepare accounts payable checks and obtain the necessary authorized signatures.
• Maintain and replenish petty cash funds as required.
• Create jobs in the expense tracking system to support accurate job cost allocation.
• Upload and maintain accounts payable documentation in the electronic filing system.
• Assist with month-end and year-end closing activities.
• Support internal and external audits by providing required documentation and information.
• Perform other accounting and administrative duties as assigned.

Connaissances

Invoice processing

PO matching

Expense reconciliation

Vendor payments

Job cost allocation

Attention to detail

Organizational skills

Communication

Formation

High School Diploma or GED

Outils

Accounting software

Electronic filing systems

Description du poste

Accounts Payable Specialist

Job Type: 6-Month Contract (Possibility of Extension)

Location: Surrey, BC

Job Overview

We are looking for a detail-oriented Accounts Payable Specialist to join the accounting team of one of our manufacturing clients in Surrey, BC. The successful candidate will be responsible for day-to-day accounts payable and basic accounting functions, including invoice processing, purchase order matching, expense report reconciliation, vendor payments, and job cost allocations.

This role requires strong organizational skills, attention to detail, and the ability to collaborate with accounting and purchasing teams to ensure accurate and timely financial transactions within a manufacturing environment.

Key Responsibilities

• Review vendor invoices, match them against purchase orders and packing slips, investigate discrepancies, and enter approved invoices into the accounting system.
• Reconcile and post accounts payable batches in the accounting system.
• Process field service expense reports, including reviewing, reconciling, allocating expenses to job costs, and entering them into the accounting system.
• Receive and process purchase order line items drop-shipped directly from vendors to customers.
• Reconcile and process weekly UPS billing statements.
• Review and process internal and intercompany Less-Than-Truckload (LTL) freight invoices.
• Review and process multi-site utility invoices.
• Provide transaction support to purchasing department employees as required.
• Prepare accounts payable checks and obtain the necessary authorized signatures.
• Maintain and replenish petty cash funds as required.
• Create jobs in the expense tracking system to support accurate job cost allocation.
• Upload and maintain accounts payable documentation in the electronic filing system.
• Assist with month-end and year-end closing activities.
• Support internal and external audits by providing required documentation and information.
• Perform other accounting and administrative duties as assigned.

Qualifications & Requirements

• High School Diploma or GED required.
• Basic knowledge of accounting principles and accounts payable processes.
• Experience with invoice processing, purchase order matching, and account reconciliations is an asset.
• Familiarity with accounting software and electronic filing systems.
• Strong attention to detail and accuracy.
• Good organizational, time management, and problem-solving skills.
• Ability to investigate and resolve invoice and payment discrepancies.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.

What We’re Looking For

The ideal candidate is organized, dependable, and detail-oriented, with a strong understanding of accounts payable procedures. Previous experience working in a manufacturing environment is highly preferred, along with the ability to manage multiple transactions, maintain accuracy, and meet deadlines.