Accounts Payable Specialist

Identifiers | Technical Recruiters; Vaughan; On-site; CAD 55,000 - 75,000; Full time

Job summary

Identifiers | Technical Recruiters client seeks an Accounts Payable Specialist in Vaughan for a 12-month contract, with potential to roll to permanent. You will own a vendor portfolio and manage full AP from invoice receipt to payment, including discrepancies and inquiries.

You will handle cheque runs, EFTs, statements, and ensure timely, accurate payments while maintaining strong vendor and internal stakeholder relationships.

Qualifications

• Strong understanding of full-cycle accounts payable processes.
• Ability to manage vendor accounts independently and see issues through to resolution.
• Excellent accuracy in high-volume environments.
• Strong problem-solving skills and adaptability in a fast-paced setting.
• Clear, professional written and verbal communication.
• Highly organized with multiple priorities and deadlines.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with Infor SX.e or similar ERP is an asset.

Responsibilities

• Manage own assigned vendors from invoice receipt to payment.
• Receive, review, and process invoices with PO matching.
• Investigate and resolve invoice discrepancies with vendors and internal teams.
• Respond to vendor inquiries promptly and professionally.
• Review statements, reconcile accounts, and follow up on items.
• Maintain vendor files and supporting documentation.
• Process weekly cheque runs and EFT payments.
• Ensure payments align with terms and discounts.
• Collaborate with internal departments to resolve AP issues and support process improvements.

Skills

Full-cycle AP

Vendor management

Attention to detail

Problem solving

Communication skills

Organized

MS Office

Infor SX.e

Education

Post-secondary education in Accounting/Bookkeeping

Tools

ERP systems

Job description

Our client is seeking a detail-oriented and proactive Accounts Payable Specialist to join their team on an 12-month contract, with the possibility of rolling-over to a permanent position.

This role is ideal for someone who can confidently take ownership of their assigned vendor portfolio and manage the full accounts payable process from beginning to end. The successful candidate will be expected to manage vendor relationships independently, including receiving and processing invoices, resolving discrepancies, responding to vendor inquiries, completing cheque runs, reviewing statements, and ensuring payments are completed accurately and on time.

You’ll play a key role in supporting smooth financial operations while maintaining strong relationships with vendors and internal teams.

What You’ll Be Doing

• Manage your own assigned vendors from invoice receipt through to payment completion
• Receive, review, and process vendor invoices, ensuring accuracy in pricing, quantities, and purchase order matching
• Investigate and resolve invoice discrepancies directly with vendors and internal departments
• Respond to vendor inquiries promptly, professionally, and with a strong sense of ownership
• Review vendor statements, reconcile accounts, and follow up on outstanding items
• Maintain strong working relationships with vendors through clear communication and timely issue resolution

Accounts Payable Processing & Operations

• Process and match vendor invoices against purchase orders and receiving documentation
• Prepare and execute weekly cheque runs and EFT payments
• Ensure payments are completed in accordance with vendor terms and discount windows
• Maintain accurate and organized vendor files and supporting documentation
• Review, investigate, and follow up on aging or outstanding purchase orders
• Ensure AP records meet internal controls and external reporting requirements

Internal Support & Issue Resolution

• Work closely with internal departments to obtain approvals and resolve outstanding AP issues
• Proactively identify payment, invoice, or statement discrepancies before they become overdue
• Support continuous improvement of AP processes and workflows
• Assist with ad hoc finance tasks and projects as required

What We’re Looking For

Skills & Qualifications

• Strong understanding of full‑cycle accounts payable processes
• Proven ability to manage vendor accounts independently and follow issues through to resolution
• Excellent attention to detail and accuracy in high‑volume environments
• Strong problem‑solving skills and ability to adapt in a fast‑paced setting
• Clear and professional communication skills, both written and verbal
• Highly organized with the ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office, including Excel, Word, and Outlook
• Experience with Infor SX.e or a similar ERP system is considered an asset

Experience & Education

• 5+ years of experience in full‑cycle accounts payable, ideally in a high‑volume environment
• Post‑secondary education in Accounting, Bookkeeping, or a related field is preferred

Ideal Candidate

• The ideal candidate is someone who does not simply process invoices, but truly owns the vendor relationship. They are comfortable managing their vendors, following up on discrepancies, keeping statements clean, responding to inquiries, and ensuring cheque runs and payments are handled accurately and on time.