Accounts Payable Specialist

Kingsley Management Inc.; Kitchener; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Dental care

Extended health care

Vision care

EFAP program

Virtual Urgent Care

Job summary

Kingsley Management Inc. is seeking a detail-oriented Accounts Payable Specialist to join our Finance & Accounting team in Canada. You will process vendor invoices, manage payments, code to GL, and support month-end close, with a focus on accuracy and timely execution.

Responsibilities include PO creation, invoice verification, tax tracking (HST), and ensuring proper approvals and documentation. Collaboration with the Projects and Accounting teams is essential.

Qualifications

• 1–2 years of accounts payable or related accounting experience.
• College or university education in Accounting, Finance, or related field.
• Basic understanding of accounting principles and invoice processing.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proactive, dependable, and able to learn.
• Ability to work independently and collaboratively.

Responsibilities

• Collect, code, and process vendor invoices accurately and on time with approvals.
• Create Purchase Orders and Subcontracts using project details.
• Verify invoices against POs, contracts, and docs; follow up on discrepancies.
• Prepare and process vendor payments (cheques and EFTs) per terms.
• Reconcile corporate credit card transactions and expense reports.
• Reconcile vendor statements; resolve invoices, credits, and discrepancies.
• Code invoices to general ledger accounts and project cost codes.
• Assist with HST tracking and recording tax information on invoices.
• Maintain organized digital records of invoices, approvals, payments, and docs.
• Respond to vendor and internal inquiries promptly and professionally.
• Support month-end close and audit with reconciliations and docs.
• Create and record intercompany invoices and monthly standard entries.
• Identify opportunities to improve accounts payable processes and workflows.
• Perform other accounting related activities as required.

Skills

Attention to detail

Time management

Communication

Excel

Education

College/University accounting or finance

Tools

Jonas

Yardi Breeze

Texada

Job description

Description

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance & Accounting team. This role is responsible for processing vendor invoices and payments accurately and on time, maintaining organized financial records, and supporting day-to-day accounting operations.

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance & Accounting team. This role is responsible for processing vendor invoices and payments accurately and on time, maintaining organized financial records, and supporting day-to-day accounting operations. Working closely with the broader Accounting team, the successful candidate will ensure invoices are properly coded, approved, and recorded in accordance with company policies. This is an excellent opportunity to build accounting experience and develop skills within a growing organization.

Key Responsibilities

• Collect, code, and process vendor invoices accurately and on time, ensuring appropriate approvals and supporting documentation are in place.
• Create Purchase Orders and Subcontracts in the accounting system using details provided by the Projects team.
• Verify invoices against purchase orders, contracts, and other supporting documents, following up on discrepancies as needed.
• Prepare and process vendor payments, including cheque runs and electronic funds transfers (EFTs), in accordance with payment terms.
• Reconcile corporate credit card transactions and expense reports, ensuring expenses are accurately recorded and approved.
• Reconcile vendor statements and resolve outstanding invoices, credits, and payment discrepancies.
• Ensure invoices are coded to the appropriate general ledger accounts and project cost codes, where applicable.
• Assist with HST tracking and ensure tax information on invoices is accurately recorded.
• Maintain organized digital records of invoices, approvals, payments, and supporting documentation.
• Respond to vendor and internal inquiries regarding invoices and payments in a timely and professional manner.
• Support month-end close and audit activities by providing reconciliations and supporting documentation as required.
• Create and record intercompany invoices and monthly standard entries.
• Identify opportunities to improve accounts payable processes, documentation, and workflows.
• Other Accounting related activities as may be required.

Requirements

• 1-2 years of accounts payable or related accounting experience; recent graduates are also encouraged to apply.
• College or university education in Accounting, Finance, or a related field, or equivalent experience.
• Basic understanding of accounting principles and invoice processing.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills, with the ability to meet deadlines.
• Strong written and verbal communication skills.
• A proactive, dependable approach and willingness to learn.
• Ability to work independently and collaboratively within a team.

Assets

• Experience in construction, real estate development, or property management.
• Familiarity with project cost coding, job costing, or purchase order processes.
• Knowledge of HST requirements and invoice tax treatment.
• Experience with accounting software such as Jonas, Yardi Breeze, or Texada.
• Experience with electronic payments and online banking platforms.

Benefits

• Dental care
• Extended health care
• Vision care
• Extensive EFAP program
• Virtual Urgent Care

Accommodations

Kingsley Management Inc. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at [e-mail]

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process.