Accounts Payable Specialist

Caldic North America; Mississauga; On-site; CAD 42,000 - 65,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Specialist to join their dynamic Finance team. This role is pivotal in ensuring efficient processing of invoices and maintaining strong supplier relationships. You will utilize your expertise in ERP systems and Excel to handle high volumes of transactions while ensuring compliance with industry regulations. If you thrive in a fast-paced environment and have a keen eye for detail, this opportunity offers a chance to make a significant impact in a collaborative setting. Join a company that values growth and innovation in the food and beverage sector.

Qualifications

• 5+ years of Accounts Payable experience in a similar setting.
• Proficient in Microsoft Excel and Dynamics invoicing.

Responsibilities

• Process and pay all invoices within credit terms.
• Communicate discrepancies on inventory invoices to teams.
• Ensure timely resolution of invoice issues.

Skills

Accounts Payable

Microsoft Excel

ERP Systems (AX or D365)

Attention to Detail

Communication Skills

Education

College/University diploma or degree in Finance or Accounting

Tools

Dynamics Invoicing

Microsoft Outlook

Job description

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Position function: Reporting to the Accounts Payable Supervisor of Caldic Canada Inc., the individual will be a key member of the Accounts Payable team for Caldic Canada Inc.

Department: Finance

Position reports to: Accounts Payable Supervisor

Status: Fixed term Contract. Full Time

Availability: Immediate

Scope: The Accounts Payable Specialist is responsible for processing and paying all invoices within credit terms, providing excellent customer service by resolving inquiries promptly.

MAJOR TASKS AND DUTIES:

• Process Caldic invoices, including inventory and non-inventory, in Dynamics invoicing.
• Communicate discrepancies on inventory invoices to Replenishment and Procurement teams and follow up for corrective actions.
• Ensure timely resolution of invoice issues for prompt payments.
• Use Microsoft Excel formulas to adjust freight charges and upload to Dynamics invoicing.
• Coordinate with Procurement and Suppliers for credits.
• Process weekly electronic payments (EFT/ACH/Wires).
• Maximize prompt payment discounts.
• Notify Accounts Payable supervisor when closing is ready.
• Reconcile received purchase orders not invoiced.
• Handle credit application requests.
• Set up new suppliers and manage the Supplier Master File, updating terms, addresses, and other details.
• Respond to internal and external inquiries promptly within Caldic guidelines.
• Perform other duties as assigned by the supervisor, Controller, and Finance Director.
• Ensure compliance with health, safety, GMP, and HACCP regulations.

KNOWLEDGE/SKILLS AND EXPERIENCE:

• College/University diploma or degree in Finance or Accounting.
• At least 5 years of Accounts Payable experience in a similar setting.
• Experience with ERP systems (AX or D365 preferred).
• Ability to handle high invoice volumes.
• Strong attention to detail, highly organized.
• Excellent multi-tasking and prioritization skills.
• Excellent communication skills, both written and verbal.
• Knowledge of accounting/finance is an asset.
• Experience in the food industry and manufacturing is an asset.
• Proficient in Microsoft Outlook and Excel.

Seniority level

• Associate

Employment type

• Contract

Job function

• Accounting/Auditing and Finance

Industries

• Food and Beverage Services

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