Senior Accounts Payable Specialist

Pearl Builders Group - Senior Accounts Payable Specialist

Pearl Builders Group is a commercial and residential real estate project management company with over 20 years of experience. We handle projects from construction to property management, including design/build, new builds, refurbishments, and fit outs for companies.

We are seeking an experienced and highly motivated Senior Accounts Payable Specialist to join our team. You will collaborate closely with the Accounting team and communicate with various departments and vendors regarding escalations, expenditure information, and payment status.

Responsibilities:

1. Define and implement procedures for vendor payments, invoices, purchase orders, contracts, travel expenses, utility payments, and similar transactions.
2. Conduct liquidity and cash flow analysis, manage bank payments (SWIFT, ACH, WIRE), Forex transactions, coordinate with banks on new account setups, and handle other payment-related queries.
3. Record and monitor construction costs, including materials, labor, equipment, and subcontractor payments, associated with each project.
4. Communicate effectively with external system support regarding payment escalations to ensure expectations are met within stipulated turnaround times.
5. Create and maintain daily spreadsheets to monitor cash flow movements and projections of ACH and EFT payments, ensuring thresholds and liquidity standards are met using Microsoft Excel.
6. Continuously improve processes within Accounts Payable to increase efficiency and workload capacity.
7. Review and track critical payments across different systems and areas.
8. Assist in preparing reports for Senior Management.
9. Audit invoices and employee expenses, and prepare journal entries and accruals.
10. Provide documentation on various financial transactions and metrics as needed.
11. Communicate with departments and vendors on escalations, expenditure details, and payment statuses.

Minimum Requirements:

• 3-5 years of experience in an Accounts Payable or analytical role.
• Knowledge of accounts payable policies, journal entries, and accruals.
• Ability to be an effective business partner across regions and departments.
• Ability to take full ownership of assignments and work independently.
• Advanced proficiency in MS Excel and MS Outlook.
• Ability to process large volumes of invoices and payments, prioritizing tasks effectively.
• Strong organizational and time management skills, with the ability to work under tight deadlines and shifting priorities.

We Offer:

• Competitive salary
• Healthcare benefits
• Career growth opportunities