Accounts Payable Specialist - Vaughan

Newlands Group; Vaughan; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player in real estate and property management is looking for a detail-oriented Accounts Payable Clerk to join their dynamic accounting team. This role offers an excellent opportunity for someone who thrives in a fast-paced environment and is eager to advance their accounting career. The ideal candidate will be responsible for managing accounts payable transactions, ensuring accuracy and compliance while supporting various administrative duties. If you have a keen eye for detail and a passion for numbers, this is the perfect opportunity to grow your skills in a supportive and professional setting.

Qualifications

• Completion of a post-secondary program in Business Administration or Accounting.
• Knowledge of general accounting principles and accounts payable processes.

Responsibilities

• Accurately code and reconcile accounts payable transactions.
• Communicate with vendors to resolve discrepancies on invoices.

Skills

Organizational Skills

Attention to Detail

Problem-Solving Skills

Mathematical Skills

Education

Post-Secondary Program in Business Administration

Post-Secondary Program in Accounting

Tools

Yardi Voyager

Microsoft Office Suite

Job description

Job Title: Accounts Payable Clerk

Location: Vaughan - On Site
Industry: Real Estate & Property Management
Employment Type: Full-Time, Permanent

About the Opportunity:
Our client, a leading organization in the real estate and property management sector, is seeking a detail-oriented Accounts Payable Clerk to join their Accounting team. This is an excellent opportunity for a highly organized individual who thrives in a fast-paced, professional environment and is looking to grow their accounting career.

Responsibilities:

• Accurately code, batch, enter, verify, and reconcile accounts payable transactions including invoices, purchase orders, cheque requisitions, and applicable taxes using an accounting system (Yardi Voyager experience preferred).

• Set up online bill payments for utilities, telecommunications, and realty tax obligations.

• Prepare weekly payment batches and process cheques for review and approval.

• Communicate with vendors and internal teams to resolve discrepancies on invoices or payments.

• Ensure timely entry of all invoices to align with regular payment cycles.

• Review vendor statements and reconcile accounts, escalating discrepancies to management.

• Manage clerical duties such as database entry, word processing, and digital filing.

• Support compliance with corporate, client, and regulatory safety standards and procedures.

• Complete additional administrative and accounting duties as assigned.

Key Qualifications:

• Completion of a post-secondary program in Business Administration, Accounting, or a related field.

• Knowledge of general accounting principles and accounts payable processes.

• Proficiency with Microsoft Office Suite; familiarity with Yardi Voyager considered an asset.

• Strong mathematical, organizational, and problem-solving skills.

• Ability to maintain a high level of confidentiality and demonstrate professional communication skills.

• Excellent attention to detail, initiative, and reliability.