Accounts Payable Specialist

International Finance Group; Canada; On-site; CAD 52,000 - 76,000; Full time

Job summary

IFG-US is seeking an Accounts Payable Specialist to support its accounting and finance operations. The role focuses on accurate invoice processing, timely vendor payments, and maintaining vendor records while ensuring compliance with policies.

The candidate should have 2+ years in accounts payable or general accounting, strong Excel and ERP proficiency, and solid analytical and communication skills to manage multiple priorities in a fast-paced environment.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Experience with high-volume invoice processing preferred.
• Proficiency in Microsoft Excel and ERP/accounting systems.
• Strong analytical and communication skills.

Responsibilities

• Review, verify, and process vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders and supporting documentation.
• Prepare and execute weekly and monthly payment runs.
• Maintain vendor records and ensure accuracy of account information.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries regarding payments and balances.
• Monitor payment schedules to comply with terms and policies.
• Assist with quarter-end close activities and month-end/year-end close.
• Prepare accounts payable reports and maintain financial records.
• Provide supporting documentation for audits.
• Collaborate with internal teams to resolve invoice discrepancies and payment issues.

Skills

Attention to detail

Organizational skills

Numerical aptitude

Analytical skills

Problem-solving

Communication skills

Prioritization

Deadlines

Independent and collaborative work

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

ERP systems

Job description

Accounts Payable Specialist

IFG-US is partnering with an established organization seeking a detail-oriented Accounts Payable Specialist to support its accounting and finance operations. This role is responsible for invoice processing, vendor payments, account reconciliations, and other core accounts payable functions. The ideal candidate is organized, analytical, and comfortable managing multiple priorities in a fast-paced environment. Occasional overtime may be required.

Key Responsibilities:

• Review, verify, and process vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders and supporting documentation.
• Prepare and execute weekly and monthly payment runs.
• Maintain vendor records and ensure the accuracy of account information.
• Reconcile vendor statements and investigate and resolve discrepancies.
• Respond to vendor inquiries regarding payments and account balances.
• Monitor payment schedules to ensure compliance with established terms and policies.
• Assist with quarterly SEC reporting and month-end and year-end close activities.
• Prepare accounts payable reports and maintain accurate financial records.
• Provide supporting documentation for internal and external audits.
• Collaborate with internal teams to resolve invoice discrepancies and payment issues.
• Follow established accounting procedures, internal controls, and applicable regulatory requirements.

Qualifications:

• Associate's or bachelor's degree in Accounting, Finance, or a related field preferred.
• At least 2 years of accounts payable or general accounting experience.
• Solid understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience with ERP or accounting systems.
• Experience in a high-volume invoice processing environment preferred.
• Strong attention to detail, organizational skills, and numerical aptitude.
• Excellent analytical, problem-solving, and communication skills.
• Ability to manage competing priorities, meet deadlines, and work both independently and collaboratively.
• Accounting designation or progress toward a professional credential preferred.