AP Temp

Vaco; Toronto; On-site; CAD 34,000 - 37,000; Full time

Job summary

Vaco is seeking an experienced Accounts Payable Specialist in the Greater Toronto Area to oversee AP and purchasing documents, ensuring accuracy and timely processing.

You will provide internal and external customer service, review invoice coding, manage month-end accruals, reconcile subledgers to the GL, and produce KPIs for Operations.

The role requires 5+ years of experience, proficiency with NetSuite and QuickBooks, strong data entry and Excel skills, and flexibility for overtime during close.

Qualifications

• Minimum 5 years of related experience.
• Proficiency with NetSuite and QuickBooks.
• Excel skills with PivotTables and VLOOKUP.
• Strong written and verbal communication.
• High-volume data entry proficiency.

Responsibilities

• Oversee AP and purchasing documents processing accurately and timely.
• Provide internal and external customer service.
• Review AP invoice coding for costs, taxes, and approvals; validate vendor tax data.
• Log and resolve AP system issues with IT Support.
• Manage month-end AP accruals and close routines.

Skills

Communication

Data entry

Tools

NetSuite

QuickBooks

Job description

About the Opportunity

• Oversee and ensure that all accounts payable and purchasing documents are processed efficiently, accurately, and in a timely manner.
• Provide internal and external customer service.
• Review AP invoice coding to ensure:
  • Costs and taxes are captured properly.
  • Invoices have appropriate approval from Operations.
  • No duplicate invoices or payments exist.
  • Vendor tax registration numbers are validated.
• Log and resolve AP system issues with IT Support.
• Manage all month-end AP accruals and perform month-end close routines for associated AP reporting.
• Reconcile the AP subledger to the General Ledger and resolve any variances identified within 10 days of month-end close.
• Prepare monthly reporting of key performance indicators for Operations and present findings to the Operations team and management (e.g., cost analysis to census).
• Ensure all outstanding cheques over 60 days are cleared (voided or re-issued if needed).
• Review month-end payables to ensure all outstanding items over 90 days have been resolved.
• Review month-end records to ensure no future-dated invoices exist.
• Process expense reports.
• Reconcile expense reports to credit card statements and process all credit card payments.
• Manage new supplier credit applications, new vendor invoice approvals, and EFT payment setup.
• Balance all AP intercompany transactions.
• Prepare daily bank deposit slips and process cheque deposits through the office bank machine.
• Continuously identify opportunities to strengthen internal controls, improve AP processes, and reduce rework/manual work.
• Support the rest of the accounting team as required.
• Assist with other duties or special projects assigned by management.

About You

• Excellent written and verbal communication skills.
• Minimum 5 years of related experience.
• Strong data entry skills, with an emphasis on efficiency and accuracy in a high-volume environment.
• Proficiency with accounting systems: NetSuite and QuickBooks.
• Excel skills required; PivotTables and VLOOKUP desirable.
• Ability to work overtime during month-end/year-end close, if needed

Pay Range

$25 - $27 / hour

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.