Financial Shared Services Representative

BGIS; Markham; On-site; CAD 44,000 - 52,000; Full time

Job summary

BGIS in Markham, ON is seeking a Financial Shared Services Representative to process accounts payable payments accurately and on time in alignment with internal policies.

The role involves handling AP processing, vendor setup, data entry, validation of documents, and supporting audits. You will communicate with business units and suppliers to resolve issues and ensure proper coding and approvals.

Qualifications

• Community college diploma in accounting; up to 3 years related experience.
• Clerical accounting/accounts payable work experience.
• Understanding of sales tax rules.
• Ability to execute work according to established procedures.
• Ability to identify and resolve accounts payable issues and discrepancies.
• Ability to perform basic mathematical calculations with data accuracy.
• Proficient with accounting systems and MS Excel.

Responsibilities

• Process accounts payable payments in accordance with established processes.
• Obtain invoice approvals and resolve payment disputes with business units.
• Enter AP transactions into accounting systems with correct codes.
• Validate documents for accuracy and resolve discrepancies.
• Support audit by filing and retrieving documents.
• Set up vendor payments and ensure proper approvals.
• Process payments timely per policy.

Skills

Attention to detail

Data entry

Dispute resolution

Communication

Problem solving

Mathematical calculations

Judgment

Education

Community college diploma preferably in accounting

Tools

Accounting systems

MS Excel

Job description

Financial Shared Services Representative

Markham, ON, Canada

Job Description

SUMMARY

The Financial Shared Representative is responsible for accurate and timely processing of accounts payable payments according to established internal policies, process, and work instructions.

KEY DUTIES & RESPONSIBILITIES

Accounts Payable Processing

• Processes accounts payable payments in accordance to established processes
• Communicates with concerned parties such as business, sourcing, and suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time). Escalates to management, where required
• Liaises with business unit leaders to obtain approval for invoices and payments
• Handles scanned documentations and captures missing invoice data
• Reviews documents for compliance and completeness against established requirements. Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements.Cancel and reject invoices to the supplier for invoices that do not meet requirements.
• Ensures appropriate accounting codes to the documents according to business unit and expense/cost element type
• Ensures correct mathematical calculations – additions, subtractions, multiplication and divisions – to verify for mathematical accuracy. Identifies errors and liaises with appropriate concerned parties for resolution.Escalates where required
• Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting. Liaises with concerned parties and management for resolution
• Handles validation, matching, coding and approval exceptions. Liaises with business unit leaders to obtain approval exceptions
• Enters accounts payable transactions into accounting systems

Payment Process

• Processes payments on a timely basis and in accordance to policy, process, and work instructions.
• Processes vendor set up requisitions and ensures proper approval and set up.

Audit Support

• Files, maintains and retrieves documentations for audit support

KNOWLEDGE & SKILLS

• Community college diploma preferably in accounting with up to three years of related experience
• Clerical accounting/accounts payable work experience
• Understanding of sales tax rules
• Ability to execute work according to established procedures
• Ability to identify and resolve accounts payable issues and discrepancies
• Ability to perform basic mathematical calculations – addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
• Ability to process a high volume of data keying requiring strong attention to detail and accuracy
• Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution
• Ability to exercise judgment
• Proficient with accounting systems, MS Office Excel and other MS Office software applications along with ability to quickly learn other information systems and software applications

Licenses and/or Professional Accreditation

• None required

This is a regular, full-time position with a salary range of $44,303 - $52,121 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.