Accounts Payable & Office Admin Specialist

Louis W. Bray Construction Limited; Vars; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Accommodations available on request

Job summary

Louis W. Bray Construction Limited is seeking an Administrator for a six-month contract in Vars, Ontario, to support accounts payable and general office functions.

You will process invoices, manage vendor records, assist with PO creation, and handle front-desk tasks as part of the finance and operations team. Ideal candidates have prior office administration experience, strong organization, and proficiency with Microsoft Excel.

Qualifications

• Previous office management/administrative support experience.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with accounting software or ERP systems is an asset.
• Ability to handle confidential information with discretion.

Responsibilities

• Process and enter supplier invoices accurately into the accounting system.
• Review invoices for proper approvals and coding.
• Reconcile vendor statements and investigate discrepancies.
• Set up new vendors in the ERP/accounting system and maintain vendor records.
• Assist with purchase orders in accordance with company policies.
• Prepare and process accounts payable payments (cheques and EFTs).
• Maintain filing systems for finance records.
• Assist quarry accounts receivable activities (invoicing, payment application, inquiries).
• Answer incoming calls and route to appropriate staff.
• Greet visitors and manage front-desk activities.
• Receive and distribute deliveries and packages.
• Conduct routine inventory checks for two offices (Vars and Kanata).
• Coordinate meeting rooms and virtual meeting links.
• Prepare meeting materials and distribute packages.
• Arrange meals and logistics for meetings and events.

Skills

Accounts Payable

Office Administration

Excel

Communication

Time Management

Discretion

ERP Systems

Tools

ERP systems

Job description

Louis W. Bray Construction Limited is seeking an Administrator for a six-month contract in Vars, Ontario, to support accounts payable and general office functions.

You will process invoices, manage vendor records, assist with PO creation, and handle front-desk tasks as part of the finance and operations team. Ideal candidates have prior office administration experience, strong organization, and proficiency with Microsoft Excel.