Accounts Payable & Invoicing Specialist

Laurentian University; Greater Sudbury; Sur place; CAD 47 000 - 53 000; Plein temps

Résumé du poste

Laurentian University in Sudbury, Ontario is hiring an Accounts Payable and Payment Processing Clerk. The role focuses on timely vendor payments, deposits, reimbursements, and expense processing, with adherence to purchasing policies and bank procedures.

You will support journal postings, assist with cheque runs, and service the university community while maintaining confidentiality and working with treasury staff. Bilingual French/English is required; hours align with university operations.

Qualifications

• Two-year college certificate in Business Administration or related field.
• 1–3 years of relevant experience.
• Excellent verbal and written communication.
• Demonstrated problem-solving, attention to detail, and conflict resolution.
• Excellent organizational and time management skills; ability to meet deadlines.
• Proven ability to work independently with minimal supervision, take initiative, and collaborate effectively within a team environment.
• Proficiency in managing all aspects of accounts payable and receivable, including vendor payments, invoicing, and collections.
• Fluency in both official languages, French and English, is required.

Responsabilités

• Processes deposits accurately and efficiently, ensuring deposits post to the correct General Ledger accounts and deposit to appropriate bank accounts.
• Reviews and reconciles deposits originating from the university student hub.
• Prepares deposit slips for transit to the banking institution.
• Handles cash and cheques in a secure and confidential manner.
• Ensures the safekeeping of assets held within the vault and monitors the movement of items in and out of the vault.
• Maintains accountability for university petty cash funds and processes departmental petty cash replenishments.
• Monitors accounts payable email accounts and physical mail for incoming vendor invoices.
• Reviews invoices to ensure adherence to established university purchasing policies and proper approval by designated signatories.
• Reviews invoices for applicable tax charges and applies appropriate tax rebates.
• Prepares invoices for data entry and performs data entry tasks as required.
• Reviews expense reimbursement requests submitted through university systems and department email accounts.
• Reviews reimbursements to ensure expenses are eligible, supporting documentation is available, and appropriate approval is included.
• Applies appropriate tax rebates based on specific tax charges.
• Prepares reimbursements for data entry and performs data entry processing when required.
• Reviews requests and documentation received for honorariums and other T4A payments.
• Ensures documentation is complete and verifies worker classification to determine payee status as an independent contractor versus an employee.
• Enters documentation into institutional tracking systems for finance and purchasing review and prepares files for data entry.
• Guides the university community on the payment process and follows up on missing or incomplete information as required.
• Identifies potential issues within the process and flags questionable payments to the manager for resolution
• Responds to and serves all walk-in inquiries at reception, delivering front-line customer service to visitors and university members.
• Performs other duties within the professional scope and skill level of the position, in full compliance with applicable legislation, university policies, and collective agreements.

Connaissances

Verbal communication

Written communication

Problem solving

Attention to detail

Organization

Time management

Independence

Discretion

Accounts payable/receivable

Bilingual English/French

Formation

Two-year college certificate in Business Administration

Description du poste

Laurentian University in Sudbury, Ontario is hiring an Accounts Payable and Payment Processing Clerk. The role focuses on timely vendor payments, deposits, reimbursements, and expense processing, with adherence to purchasing policies and bank procedures.

You will support journal postings, assist with cheque runs, and service the university community while maintaining confidentiality and working with treasury staff. Bilingual French/English is required; hours align with university operations.