Payroll Clerk, Office of Payroll Services

Laurentian University/Université Laurentienne; Northeastern Ontario; On-site; CAD 51,000 - 58,000; Full time

Job summary

Laurentian University in Ontario is seeking a Payroll Clerk to support the Office of Payroll Services. The role handles monthly payroll processing for both unionized and non-unionized staff, including balancing payroll accounts and year-end filings.

The ideal candidate holds a two-year college certificate (PCP certification preferred or in progress), 3–5 years of computerized payroll experience, advanced Excel skills, and fluency in English and French.

Qualifications

• Two-year college certificate or equivalent required.
• PCP certification is required or in progress.
• 3–5 years of computerized payroll experience in a unionized environment is an asset.
• Advanced knowledge of Excel spreadsheet software.
• Solid knowledge of federal and provincial payroll legislation.

Responsibilities

• Administer the monthly payroll process for LU..
• Balance payroll, reconcile accounts and year-end tasks.
• Process unionized and non-unionized payroll changes per Collective Agreement.
• Enter new employee information into Ellucian and maintain confidentiality.
• Respond to employee inquiries and prepare payroll reports.

Skills

Payroll calculations

Excel proficiency

Bilingual English/French

Attention to detail

Education

Two-year college certificate or equivalent

Diploma in business or accounting preferred

Tools

Ellucian

Colleague Payroll

MS Word

Google Workspace

Job description

Payroll Clerk, Office of Payroll Services

Position No.: JOBPOST-2026-001335

Salary: $ 37.01 - $ 42.41 per hour

Competition ends: Thursday, September 10th at 4:00 pm

Full-Time Temporary Appointment until February 26, 2027

Responsibilities

Vacancy Status: Existing position

Reporting to the Manager, Payroll, the monthly Payroll Clerk is responsible for assisting in all aspects of payroll processing for monthly pay cycles. This position is also responsible for processing Laurentian University’s unionized and non-unionized employees payroll, including balancing payroll, reconciliations of payroll accounts, preparing required fillings and processing year-end.

• Responsible for Administration
  • Administer the monthly pay.
  • Interpret contract changes for Senior and Academic Administrators and Faculty including impact on salary, pension and benefits.
  • Analyze and process all types of Assignment Contracts.
  • Track Sabbatical Leaves and calculate salary changes, as required.
  • Process complex yearly LUFA salary increases including progress through the Ranks, Merit, Chair Stipends, and other changes as per the Collective Agreement.
  • Enter new employee information into Ellucian.
  • Process changes/updates in accordance with the LUFA Collective Agreement.
  • Respond to employee enquiries by answering questions and requests.
• Responsible for payroll analysis and correspondence
  • Resolve payroll discrepancies by collecting and analyzing information.
  • Prepare necessary reports by compiling and reconciling data.
  • Prepare and process documents regarding university benefits.
  • Process required fillings, including but not limited to source deductions, WSIB, EHT, union dues, FRO/Garnishments.
  • Maintain payroll operations by following policies and procedures.
• Responsible for compliance with legal and regulatory requirements
  • Respond to enquiries by Senior Leaders, Business Managers and employees, answering questions and requests.
  • File legal remittances.
  • Record of Employment, Family Responsibility Office Payments, Garnishee.
• Collaboration and cooperation
  • Maintain employee confidence and protect payroll operations by keeping information confidential at all times.
  • Contribute to team effort by assisting other payroll clerks as required.

Perform other duties as assigned.

Qualifications

• Two (2) year college certificate or equivalent required.
• Diploma in business or accounting preferred.
• Payroll Compliance Practitioner (PCP) certification is required or in progress.
• Three (3) to five (5) years of computerized payroll experience, performing full cycle payroll in a unionized environment is an asset.
• Advanced knowledge in excel spreadsheet software.
• Ability to perform calculations quickly and accurately.
• Solid knowledge of relevant federal and provincial legislation, policies and regulations.
• Proficient computer skills with working knowledge of relevant software (MS-Word, Colleague Payroll, Google Workspace).
• Excellent communication abilities with aptitude in problem-solving.
• Ability to deal with sensitive and confidential situations.
• Demonstrated ability to work effectively with minimum supervision and meet deadlines.
• Exceptional multitasking and organizational skills.
• Ability to work fluently (verbal and written) in both official languages, French and English, is required.

Applications are being accepted to fill an active vacancy within the University.

***We are aware that some applicants are experiencing difficulty using our careers portal. Should you complete an application through our online form and receive an error, please submit your application to [e-mail]***

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.

At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.

Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit.

Laurentian University is committed to providing an inclusive and barrier-free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Human Resources for more information ([e-mail]).