Accounts Payable Clerk, Financial Services

Laurentian University/Université Laurentienne; Northeastern Ontario; On-site; CAD 47,000 - 53,000; Full time

Job summary

Laurentian University is seeking a Full-Time Temporary Appointment to support timely processing of vendor invoices, deposits, and journal entries. The role will collaborate with Treasury and Finance to ensure adherence to purchasing policies and accurate postings, while handling reimbursements and cash management with discretion and professionalism.

Reporting to the Manager, Research and Accounting, the incumbent will manage deposits, deposits reconciliations, data entry, and reception duties,

Qualifications

• College two (2) year certificate in Business Administration or in a related field
• Minimum one (1) to three (3) years of experience in a related field
• Advanced communication and customer service skills
• Knowledge in Excel, Adobe Pro and Google Drive
• Excellent professionalism
• Strong attention to detail
• Analytical thinking considered an asset
• Ability to work fluently (verbal and written) in both official languages, French and English, is required.

Responsibilities

• Process deposits accurately and efficiently while ensuring deposits are posted to the correct accounts
• Review and reconcile deposits from the University’s student hub
• Prepare deposit slips to send to the bank
• Handle cash and cheques in a secure and confidential manner
• Ensure the safekeeping of assets held within the vault and monitoring the movement of items within the vault
• Review invoices to ensure proper policies are being followed
• Prepare invoices for data entry and if necessary, performing the data entry tasks
• Review reimbursements to ensure expenses are eligible, backup documentation is available and appropriate approval is included
• Review and check for accuracy all receipts of honorariums and other T4A payments
• Responsible and accountable for the University's petty cash as well as replenishing departmental petty cashes
• Support the university community throughout the process and follow up for any missing or incorrect information as needed
• Monitor the accounts payable email and courier mail for invoices
• Responsible for the reception and serving of all walk-in inquiries
• Perform other duties as assigned.

Skills

Advanced communication

Customer service

Education

College two-year certificate in Business Administration

Tools

Excel

Adobe Pro

Google Drive

Job description

Position No.: JOBPOST-2026-001354

Salary: $33.88 - $38.80 per hour

Full-Time Temporary Appointment until March 26, 2027

Responsibilities

Vacancy Status: Existing position

Reporting to the Manager, Research and Accounting, the incumbent will primarily be responsible for the timely and accurate payment of vendor invoices, ensuring proper purchasing policies are followed as well as preparing daily deposits. The incumbent will also work with the Treasury staff to process weekly cheque runs, assist in the preparation and posting of journal entries and support with processing of employee and student expense reimbursements.

The successful candidate will

• Process deposits accurately and efficiently while ensuring deposits are posted to the correct accounts;
• Review and reconcile deposits from the University’s student hub;
• Prepare deposit slips to send to the bank;
• Handle cash and cheques in a secure and confidential manner;
• Ensure the safekeeping of assets held within the vault and monitoring the movement of items within thevault;
• Review invoices to ensure proper policies are being followed;
• Prepare invoices for data entry and if necessary, performing the data entry tasks;
• Review reimbursements to ensure expenses are eligible, backup documentation is available and appropriateapproval is included;
• Review and check for accuracy all receipts of honorariums and other T4A payments;
• Responsible and accountable for the University's petty cash as well as replenishing departmental petty cashes;
• Support the university community throughout the process and follow up for any missing or incorrectinformation as needed;
• Monitor the accounts payable email and courier mail for invoices;
• Responsible for the reception and serving of all walk-in inquiries;
• Perform other duties as assigned.

Qualifications

• College two (2) year certificate in Business Administration or in a related field;
• Minimum one (1) to three (3) years of experience in a related field;
• Advanced communication and customer service skills
• Knowledge in Excel, Adobe Pro and Google Drive
• Excellent professionalism;
• Strong attention to detail
• Analytical thinking considered an asset;
• Ability to work fluently (verbal and written) in both official languages, French and English, is required.

***We are aware that some applicants are experiencing difficulty using our careers portal. Should you complete an application through our online form and receive an error, please submit your application to [e-mail]***

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.

At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.

Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit.

Laurentian University is committed to providing an inclusive and barrier‑free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Human Resources for more information ([e-mail]).