Financial Services Admin & Scheduling Specialist

Laurentian University; Northeastern Ontario; Hybrid; CAD 59,000 - 73,000; Full time

Job summary

Laurentian University in Ontario, Canada, is seeking an Administrative Assistant, Financial Services to support the AVP and the financial services team. The role focuses on scheduling, inquiries, and coordination of financial programs across the University.

The successful candidate will manage committee meetings, training sessions, accounts in the Ellucian system, and confidential data with strong organizational and communication skills, while ensuring data integrity and adherence to privacy

Qualifications

• College diploma in Business Administration or a related field.
• 1–3 years of experience in a related field.
• Excellent verbal and written communication skills.
• Strong problem solving, attention to detail, and conflict resolution skills.
• Excellent organizational and time management skills; ability to meet deadlines.
• Excellent analytical and critical thinking skills.
• Proven ability to manage multiple projects and priorities in a fast-paced environment.
• Experience in managing institutional records, retention policies, and data integrity.
• Proficiency in budgeting and financial management within a university framework.
• Fluency in English and French is required.

Responsibilities

• Assist the AVP with scheduling and organizing meetings.
• Respond to inquiries and redirect emails to the financial services general email.
• Prepare agendas and minutes for pension committee meetings.
• Organize and coordinate committee meetings to ensure effective communication.
• Manage requests related to credit cards, including issuance and limit changes.
• Oversee the expense management platform and ensure accurate banking data for deposits.
• Verify processes and maintain data integrity with security questions.
• Provide access to financial accounts within the Ellucian system.
• Conduct staff training on the system.

Skills

Verbal communication

Written communication

Problem solving

Time management

Attention to detail

Data analysis

Education

College diploma in Business Administration or related field

Tools

Ellucian system

Job description

Laurentian University in Ontario, Canada, is seeking an Administrative Assistant, Financial Services to support the AVP and the financial services team. The role focuses on scheduling, inquiries, and coordination of financial programs across the University.

The successful candidate will manage committee meetings, training sessions, accounts in the Ellucian system, and confidential data with strong organizational and communication skills, while ensuring data integrity and adherence to privacy