Accounts Payable Clerk — Flexible Hours, Career Growth

Kolostat Inc; Newmarket; On-site; CAD 52,000 - 72,000; Full time

Benefits offered by this job

Competitive pay

Insurance plan

4 weeks vacation

Personal days

Career development

Flexible hours

Summer Fridays

Membership dues

Social events

Job summary

Kolostat Inc. in Newmarket, Ontario, is seeking an Accounts Payable Clerk to manage supplier invoices, match to purchase orders, and ensure timely payments across multiple active projects.

You will work closely with internal teams and suppliers to verify accuracy and maintain compliant documentation. The role requires attention to detail, ability to handle high invoice volumes, and strong Excel/Outlook skills.

Qualifications

• 2+ years accounts payable experience.
• Experience in construction industry documentation and compliance.
• Ability to handle high invoice volume across multiple projects.
• Proficiency with Excel and Outlook; experience with accounting software.

Responsibilities

• Receive, verify and enter supplier invoices into the accounting system.
• Match invoices to purchase orders and obtain required approvals.
• Verify expenses allocated to appropriate accounts and projects.
• Manage the AP inbox, prioritize requests and follow up on outstanding items.
• Communicate with suppliers and internal teams to resolve billing discrepancies.
• Reconcile supplier statements and follow up as needed.
• Assist in preparing payments according to deadlines.
• Ensure compliance documentation is on file for projects.
• Maintain up-to-date supplier records and proper filing.
• Collaborate with accounting on month-end activities.
• Perform other related duties to support the team.

Skills

English proficiency

Accounts payable

Construction industry experience

Excel & Outlook

Data entry accuracy

Acumatica (asset)

Tools

Acumatica

Job description

Kolostat Inc. in Newmarket, Ontario, is seeking an Accounts Payable Clerk to manage supplier invoices, match to purchase orders, and ensure timely payments across multiple active projects.

You will work closely with internal teams and suppliers to verify accuracy and maintain compliant documentation. The role requires attention to detail, ability to handle high invoice volumes, and strong Excel/Outlook skills.